Office Assistant

Office Assistant

Under general supervision, performs other general clerical duties as necessary to help maintain efficient and effective office operations. Reports to the immediate supervisor.

Essential Functions:

• Greets and signs in and interacts with visitors to the school - first point of contact; directs visitors to the proper place and answers questions.
• Answers telephone and directs callers to appropriate person
• Conducts computer data entry to process, record, update and retrieve department information and to prepare spreadsheets and reports as directed in a timely and accurate manner.
• Conducts general clerical work including entering data into the computer, answering the telephone, typing reports and correspondence, copying and filing documents, matching/sorting invoices, processing daily mail, and creating reports or packets.
• Prepares and submits daily logs, routine forms and reports, and spreadsheets.
• Operates a variety of equipment, such as a computer, printer, Internet, email, scanner, copier, adding machine, and telephone.
• May order or keep inventory of equipment and various supplies, inspect equipment and call when repair is necessary.
• Assists supervisor and other staff persons with special projects as assigned.
• Interacts and communicates with departmental supervisors and co-workers, District department heads and employees, general public, etc.
• Complies with all federal laws, state statutes, Board policies, administrative rules, and directives.

Minimum Education and Training: Requires a high school diploma supplemented by one year of data entry experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.