Assistant TO The Vice President

Job Description:Position SummaryProvides primary administrative support to the Vice President and Dean of Students, with additional administrative support provided to the Associate Vice President for Student Affairs. Serves as a key point of contact for the Division of Student Life, exercising sound judgment, discretion, and independence in managing a wide range of administrative, confidential, and operational responsibilities that support the daily functioning of both offices and the broader division. Workload is prioritized primarily around the needs of the Vice President and Dean of Students, with support extended to the Associate Vice President as needed.ResponsibilitiesAdministrative SupportManage the Vice President's calendar, appointments, and travel; provide scheduling and correspondence support to the Associate Vice President as neededServe as first point of contact for calls, visitors, correspondence, and the View email address on click.appcast.io inbox, assessing urgency and referring as appropriateDraft, edit, and proofread correspondence, reports, and presentation materials; prepare materials for Board of Trustees, senior staff, and deans' meetingsCoordinate logistics for Division meetings and retreats; provide backup coverage for the Associate Vice President's office during peak periods or absencesMaintain confidential student, personnel, and departmental files in accordance with FERPA and College policyServe as point of contact for parent/family inquiries; assist with communication and coordination during campus emergencies as directedWork with associate dean(s) to process, track, and communicate with students on medical or other leavesBudget and Financial AdministrationReconcile and track monthly budget expenditures and credit card charges for Dean of Students Office personnelAssist with budget reports and projections; process purchase orders, expense reports, and reimbursements for the divisionSpecial Projects and Division-Wide SupportProvide administrative support for selection of various student awards and Commencement Class Speaker logisticsMaintain Division listservs; provide backup support to other Division administrative staff during absencesCoordinate logistics for major Division events (orientation, Family Weekend, Commencement, awards ceremonies) and search committees, including candidate interviews and campus visitsLiaise with campus offices (e.g., Registrar, Residential Life, Athletics, Health Services, Counseling and Psychological Services) on behalf of the Vice President and Associate Vice PresidentMaintain Division records per retention schedules; compile data for assessments, accreditation reviews, and surveys (e.g., NASPA benchmarking)Support onboarding of new Division staff and student employees, including systems access, keys, and equipmentPerform other duties as assignedEducation & ExperienceAssociate's degree and five or more years of progressively responsible administrative support experience are required; bachelor's degree preferredExperience supporting senior-level administrators in a higher education setting is strongly preferredAn equivalent combination of education and experience will be consideredKnowledge, Skills, & AbilitiesSound judgment, discretion, and ability to maintain strict confidentiality on sensitive student, personnel, and institutional mattersStrong, diplomatic verbal and written communication with students, parents, faculty, staff, and senior administratorsAbility to manage competing priorities across two offices with flexibility and independent judgmentExcellent organizational skills, attention to detail, and ability to work both independently and collaborativelyProficiency with standard office software (Microsoft Office and/or Google Workspace) and administrative systems (e.g., Colleague, Maxient)Ability to remain calm, professional, and solution-oriented in a fast-paced environment with frequent interruptionsCompensation Range:$22.00 - $24.00 per hourEEO Policy:Hamilton College is an equal opportunity employer and is committed to creating an accessible, supportive environment and an educational experience that recognizes a wide array of experiences, backgrounds and viewpoints as integral components of academic excellence. Candidates who can contribute to those goals are encouraged to apply and identify their strengths in these areas.Benefits:For Benefits Information, please navigate to the following link:Employment - Work at Hamilton - Hamilton College #J-18808-Ljbffr