Accounting Specialist

Job Description

Job Description

Position Summary

Accounting Specialist is responsible for accurately entering, maintaining, and verifying financial data within the company's accounting systems. This position supports the accounting department by processing invoices, recording transactions, maintaining vendor and customer records, and assisting with various administrative and accounting functions. Attention to detail, organization, and accuracy are essential for success in this role.

Essential Duties and Responsibilities

Accounts Payable Support

• Enter vendor invoices into the accounting system. 
• Verify invoice accuracy and coding. 
• Match invoices with purchase orders and receiving documents. 
• Assist with vendor statement reconciliations. 
• Maintain organized digital and physical records. 

Accounts Receivable Support

• Process wholesale orders with local restaurants
• Enter customer payments and deposits. 
• Update customer account information. 
• Assist with account reconciliations and collections documentation. 
• Generate customer statements as requested. 

Data Entry & Record Maintenance

• Accurately enter accounting data into accounting software and spreadsheets. 
• Maintain vendor, customer, and inventory records. 
• Review data for errors and inconsistencies. 
• Scan, file, and organize accounting documents. 
• Ensure confidentiality of financial information. 

Administrative Support

• Assist with month-end closing activities. 
• Prepare reports and spreadsheets as requested. 
• Support audits and financial reviews by gathering documentation. 
• Respond to vendor and customer inquiries regarding invoices and payments. 
• Perform general office and administrative duties as needed. 

Qualifications

Education

• High school diploma or equivalent required. 
• Associate degree in Accounting, Business, or related field preferred. 

Experience

• 1–2 years of data entry, bookkeeping, accounting, or administrative experience preferred. 
• Experience with QuickBooks software is a plus. 

Skills and Abilities

• Strong attention to detail and accuracy. 
• Excellent organizational and time management skills. 
• Proficiency in Microsoft Excel, Word, and Outlook. 
• Ability to maintain confidentiality of financial information. 
• Strong written and verbal communication skills. 
• Ability to work independently and as part of a team. 
• Basic understanding of accounting principles preferred. 

Physical Requirements

• Ability to sit for extended periods while working on a computer. 
• Ability to occasionally lift and carry files or office supplies up to 25 pounds. 
• Ability to perform repetitive keyboarding tasks. 

Compensation & Benefits

• Competitive hourly wage based on experience. 
• Paid time off
• Health benefits (if applicable). 
• Employee discounts and company perks. 
• Opportunities for growth within the accounting department. 

Preferred for Winery Operations

• Experience with inventory management and wine industry software. 
• Familiarity with purchase orders, receiving reports, and inventory reconciliation. 
• Experience working with ERP systems such as Wine software and Toast is a plus.