Office Assistant Lead - Spokane Gang Unit

Office Assistant Lead

Community Corrections Division, Spokane, WA [DOC WFSE Monthly Salary Range 41: $3,807.00 to $5,074.00]

DOC's mission is to improve public safety by positively changing lives. Our agency is looking to fill a full-time, permanent Office Assistant Lead (OAL) vacancy within the Community Corrections Division. This position works for the Spokane Gang Unit located at 1821 North Maple Street, Spokane, WA 99205. Under general supervision by the Community Corrections Supervisor (CCS), this position provides a high level of clerical and secretarial support to the CCS and Community Corrections Officers (CCOs) and will provide customer service to supervised individuals, stakeholders, and other community members. We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:

1. Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement.
2. Cover letter. Regarding your interest in this position.
3. Resume. Detailed and chronological.
4. Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of references are contacted after the interview process.

Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Do not include any personal photos or personally identifiable data within your application packet, such as a driver's license or social security number. Incomplete application packages or 'see resume' in lieu of the requested information may disqualify you from the process.

Duties

As the designated lead, you will instruct and review the work of the Office Assistant 3s (OA3s) while also providing direct complex secretarial services and assistance to the Community Corrections Supervisor (CCS) and Community Corrections Officers (CCOs).

• Using specialized knowledge, technical skill, and independent judgement to review various court orders and enter and retrieve data from the Offender Management Network Information (OMNI) system.
• File management, including file setup, and closing and archiving files.
• Maintain a log of weekly caseloads and keeping it current.
• Serve as the receptionist to greet and confer with supervised individuals (S/Is) and the public by answering questions and/or directing them to the supervising CCO.
• Answer a multi-line telephone system.
• Back-up support and other duties as assigned.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• Two years of clerical experience that required keyboarding or typing.

The successful candidate will possess the following skills and abilities:

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Basic level of proficiency and knowledge in Microsoft Office to include Outlook, Word and Excel.
• Ability to assist individuals with various criminal backgrounds.
• Ability to navigate internal databases.
• Ability to proofread written material, identify and correct errors in sentence structure, grammar, and punctuation.
• Ability to communicate effectively and clearly to staff, supervise individuals, public and stakeholders.

Desired Qualifications

• Prior experience working in an office setting.
• Experience working with database systems.
• Experience using Microsoft Office programs (Word, Excel, Outlook, etc).

Supplemental Information

Vision: Working together for safer communities. Mission: Improving public safety by positively changing lives. Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington. For more information about our agency, visit our Mission & Vision. The WA State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

• This recruitment may be used to fill more than one position. If this position is represented by the Washington Federation of State Employees (WFSE), this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
• References: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields:
• First and Last name
• Title (include their relationship to you, for example: Field Administrator, former supervisor)
• Phone
• Email
• Address Line 1 (list the name of the reference's organization)
• Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.
• Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.
• Background and criminal record history checks will be conducted prior to employment. Information gathered may not preclude employment, but it will be considered in determining your suitability for the position.
• Pre-employment drug test: A drug test may be administered as part of the pre-employment process. Applicants who test positive for a controlled substance may be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position.
• Verification Form I-9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I-9's list of acceptable documents. Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT).
• Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Request a report from and
• Represented position: This position is represented by the Washington Federation of State Employees (WFSE).

Telework Details This position may be allocated for telework up to NUMBER days each week. Employees must use a reliable internet or cellular hotspot service at an authorized location within the state of Washington. Employees with an approved telework agreement in place are expected to perform assigned duties in a safe manner, take proper care of all state-issued equipment, and maintain confidentiality. You will be required to commute to a DOC facility or field office as business requires, which may include components of the onboarding and training process. Details will be provided before hire. What We Offer Your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, additional perks might include:

• Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
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