Contracts Analyst (Hybrid) Supply Chain Management

Location

SAINT LOUIS MO 63112

Scheduled Hours

37.5

Position Summary

The Contracts Analyst manages assigned projects and strategic initiatives in support of Supply Chain Management (SCM). This position uses contract supplier workflow and procurement data to identify trends monitor performance support process improvements and provide actionable insights to SCM leadership. The Contract Analyst owns the intake and workflow process for the Contract Lifecycle Management (CLM) tool and prepares presentations dashboard metrics and other reports as assigned.

Job Description

Primary Duties & Responsibilities:

• Coordinates the execution of special projects anticipating problems and following through to resolution. Works with the department management team to make strategic decisions and manage important initiatives.
• Negotiates and maintains contracts for assigned basic services and other projects ensuring core University requirements are implemented with 3rd parties. Develops and monitors the Basic Services Contractor (BSC) initiatives (e.g. scholarship trans pass entry-level wage and health care). Manages third party ombuds program for BSC employees and works with HR on resolutions to issues identified via hotline.
• Conducts research and analysis on SCM procurement contract activity supplier performance stakeholder feedback and operational trends. Gathers validates organizes and interprets data to support recommendations project direction process improvements and management decision-making.

• Supports RFP management by designing competitive frameworks organizing response data tracking evaluation inputs identifying missing information and preparing comparative summaries for SCM team review.
• Assesses SCM processes using available data workflow metrics stakeholder input and performance indicators to identify improvement opportunities efficiency gains risk areas and potential cost savings. Develops and maintains dashboards and recurring reports that track key metrics across SCM product and service categories.
• Owns the contract intake process for the Supply Chain Management team including the timely and accurate processing of all intake requests. Monitors contract intake volume cycle times routing accuracy backlog data quality and other workflow metrics to identify bottlenecks and recommend process improvements. Serves as main point of contact and resource center for stakeholders and SMEs and develops and delivers training sessions.
• Drives communications with university stakeholders. Develops and composes communications creates presentations and ensures SCM website content and community-facing collateral remain up-to-date accurate and relevant.

• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
• Occasional out-of-town travel.

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist hand or finger movement
• Ability to travel from office to other university locations and to off-site meetings around St. Louis.

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelors degree or combination of education and/or experience may substitute for minimum education.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Drivers License:

A drivers license is not required for this position.

More About This Job

Preferred Qualifications

• Five years of experience in a university corporate supply chain procurement contracting or administrative operations setting.
• Experience with contract lifecycle management systems reporting tools Excel Power BI workflow tracking or operational data analysis.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Confidentiality Continuous Quality Improvement (CQI) Contract Lifecycle Management (CLM) Data Accuracy Data Analysis Data Presentations Data Quality Data Tools Detail-Oriented Microsoft Excel Microsoft Power Business Intelligence (PBI) Operational Analytics Reporting Tools Supply Chain Workflow Analysis

Grade

G11

Salary Range

$53100.00 - $90600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including ones qualifications and performance equity with others in the department market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and if requested reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and as applicable for the position other background checks drug screen an employment and education or licensure/certification verification physical examination certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation 10 recognized holidays and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges annual health screenings mental health resources mindfulness programs and courses employee assistance program (EAP) financial resources access to dietitians and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care Weve got you covered.

• WashU covers the cost of tuition for you and your family including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies detailed benefits and eligibility please visit: StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race ethnicity color national origin citizenship (where prohibited by federal law) age religion sex sexual orientation gender identity or expression disability protected veteran status or genetic information.

Required Experience:

IC

]]><