Executive Assistant

Who we are At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry. Perks of joining ColonialWebb Competitive salary range of $60k-$80k Career development and progression 401(k) plan with company match PTO and paid holidays Excellent medical, dental, life, vision and disability benefits Employee Assistance Program Employee referral incentives What you will do Maintain and coordinate the calendar for the President, Industrial Group and Hampton Roads, both professional and personal as needed. Assist two Business Unit Leaders (projects and service) in meetings, appointments and calendar management as requested. Submit expense reports for the President, Industrial Group and other Hampton Roads leadership as needed. Utilize company operating systems for keying payroll hours, job numbers and cost codes for the projects team. Assisting the Contracts Manager with license renewals (as requested) as well as assisting in new licensure requirements. Maintain an organized filing system of both hard copy (if required) and electronic on the company document management system. Uphold a strict level of confidentiality. Work with Project Managers in facilitating permitting, inspections, closeout documents and various project-related functions as directed by the Hampton Roads project team. You should have Possess high school diploma or equivalent., undergraduate degree preferred Possess at least five years of professional experience, administrative experience preferred. Possess and demonstrate excellent written and verbal communication skills. Extremely proficient with Microsoft Office Suite and Adobe Acrobat with the ability to learn Company-specific and new or updated programs and software (i.e., Penta, OnBase, etc.). Possess strong proofreading, editing, and writing skills—inclusive of proper grammar, usage, and spelling. Ability to handle a dynamic and fast paced workload with the ability to work independently with minimal supervision. Possess exceptional interpersonal skills that will aid in the ability to manage customer relationships (both internal and external), perceptions and expectations with a friendly and professional demeanor. EOE M/W/Disability/Vets Veterans and those with previous military experience are encouraged to apply ColonialWebb stands as a prominent leader in the commercial and industrial mechanical and electrical contracting industry, boasting an unparalleled reputation in the region. Our dynamic business groups encompass Construction, Building Service, Industrial Refrigeration, and Manufacturing. Catering to a diverse clientele, ranging from small enterprises to esteemed Fortune 500 companies, we have consistently delivered exceptional service. Our commitment to excellence is evident through our unmatched expertise and the comprehensive scope of services we offer. With a steadfast dedication to continuous improvement and innovation, we continue to set new industry standards. ColonialWebb se destaca como un líder prominente en la industria de la contratación mecánica y eléctrica comercial e industrial, con una reputación inigualable en la región. Nuestros dinámicos grupos de negocio abarcan Construcción, Servicios para Edificios, Refrigeración Industrial y Manufactura. Atendiendo a una clientela diversa, que va desde pequeñas empresas hasta prestigiosas compañías Fortune 500, hemos ofrecido consistentemente un servicio excepcional. Nuestro compromiso con la excelencia se refleja en nuestra experiencia incomparable y en el amplio alcance de los servicios que ofrecemos. Con una firme dedicación a la mejora continua y la innovación, seguimos estableciendo nuevos estándares en la industria. #J-18808-Ljbffr ColonialWebb Contractors