Office Assistant

Position Overview A.C. Moate Industries is seeking a highly organized Office Assistant to directly support the General Manager and Controller across daily operations. The ideal candidate is a detail-oriented operator who can manage administrative tasks, maintain organization, and keep critical workflows moving in a fast-paced environment. You must bring demonstrated experience handling administrative work, staying organized under pressure, and following through without constant direction. If you are reliable, structured, and capable of supporting leadership at a high level, this is a strong opportunity. Job Responsibilities Administrative Support Provide direct support to the General Manager and Controller Manage Handle emails, phone calls, and general office communication Prepare documents, reports, and internal paperwork Financial & Operational Support Assist with data entry, invoicing, and basic accounting tasks Organize financial documents and maintain accurate records Support payroll and job costing processes as needed Ensure documentation is complete and properly filed Office Operations Maintain organization of office systems, files, and records Track tasks, deadlines, and follow-ups for leadership Coordinate with field and office staff to keep operations aligned Assist with onboarding paperwork and employee documentation Organization & Execution Prioritize tasks based on urgency and importance Ensure nothing falls through the cracks Follow through on assignments without constant oversight Maintain a high level of accuracy and attention to detail Job Requirements Minimum 1–3 years of experience in an administrative or office support role Strong organizational skills and attention to detail Ability to handle multiple priorities in a fast-paced environment Experience with Microsoft Office / Google Workspace Basic understanding of accounting or bookkeeping (preferred) Preferred Traits Highly organized and structured Strong communication and follow-through Self-starter who takes ownership of tasks Able to work directly with leadership and handle pressure Detail-oriented with a high standard for accuracy Compensation & Benefits $20.00 – $25.00 per hour (depending on experience) Health, dental, and vision insurance Retirement plan options Paid time off Why Join A.C. Moate Industries We are growing rapidly and expanding our operations. We specialize in: Asphalt paving Sealcoating Striping Crack sealing Full-service pavement maintenance #J-18808-Ljbffr