Administrative Assistant

Administrative Assistant

The Colorado Office of the State Public Defender is looking for an Administrative Assistant to join their team in one of their regional trial offices. This is a full-time, entry-level position responsible for performing routine clerical and receptionist duties of a legal nature following established office procedures.

The work environment is fast-paced and has a high volume of telephone calls, client interactions, and various interruptions. Individuals require the ability to multitask and perform tasks in a timely manner with accuracy and attention to detail.

The Administrative Assistant will:

• Perform general reception duties including answering phones with multiple lines. Screen calls, take messages and refer callers to the appropriate person, office or agency. Greet and assist onsite visitors such as, clients, coworkers, and other agency personnel. Provide general information such as, name of appointed attorney and scheduled court dates. Maintain the reception area.
• Check the main voice mail and email inbox for the office frequently during scheduled work hours. Respond to, or forward voice and emails to appropriate person, office or agency.
• Assist persons applying for representation by a public defender. This includes explaining the application process and ensuring the person is able to submit completed documents. Review applications and verify for completeness in accordance with eligibility guidelines. Process applications in accordance with State and Regional Office policies.
• Open, enter data and update, and may close client files in the online case management system. Move hardcopy files to/from the closed file room in accordance with policy and procedure.
• Use court or local jurisdiction internet sites to search client case information.
• Process incoming and outgoing mail and perform routine clerical tasks such as, copying, printing, sorting, and distributing forms and documents.
• Make weekly courthouse runs to pick-up digital and hardcopy discovery files when e-filing is not available.
• Upload large volumes of electronic documents, files and media into the online case management database. Scan and upload hardcopy documents.
• Attend meetings and trainings as required.
• Perform other administrative duties as assigned.

For more information on benefits, please visit Additional information about the Office of the Colorado State Public Defender can be found at