Office Manager

Job Description Job Description Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job Title: Office Manager Job Type: Full-Time Schedule: MondayFriday | 8:00 AM 5:00 PM Job Description Passion Masonry LLC is seeking a reliable, detail-oriented Office Manager to oversee daily administrative and accounting operations for our growing masonry and construction company. This role is critical in supporting field operations, accounting, and leadership while keeping the office running smoothly. The ideal candidate has experience in construction or trade-based offices, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Manage day-to-day office operations Handle accounts payable and accounts receivable Process invoices, checks, and deposits Coordinate payroll and employee records (ADP experience preferred) Maintain insurance documents, W-9s, COIs, and compliance records Communicate with vendors, subcontractors, and clients Track job files, contracts, estimates, and change orders Support project managers and ownership with administrative needs Assist with month-end reporting and bookkeeping tasks Answer phones, emails, and manage office correspondence Qualifications Previous experience as an Office Manager, Accounting Clerk, or Administrative Manager (construction industry preferred) Knowledge of accounting software (QuickBooks, Bill.com, Buildertrend a plus) Strong attention to detail and organizational skills Ability to multitask and meet deadlines Professional communication skills (English required; Spanish a plus) Proficient in Microsoft Office (Excel, Word, Outlook)