Office Manager - Delray Beach

Office Manager

LHH Recruitment Solutions is seeking an Office Manager for a great client in Delray Beach, FL. This role is direct hire and paying up to $75k/year. Benefits: Medical, Dental, Vision insurance options, 401k match options, PTO/Sick time On-site role supporting a single primary commercial building Ongoing renovation activity expected over the next several months Permanent, long-term position

Position Overview

Our client, a real estate investment firm, is seeking an Office Manager/Administrator to support the day-to-day oversight of a fully occupied commercial office building. This is a new, permanent role created to separate traditional office administrative duties from specialized commercial building and facilities management responsibilities. This position will partner closely with the existing office administrator and internal accounting team, serving as the primary on-site and vendor-facing point of contact for building operations, inspections, compliance, and maintenance.

Key Responsibilities

• Building & Facilities Management
• Serve as the primary point of contact for vendors, contractors, inspectors, and service providers
• Oversee fire marshal inspections, backflow testing, elevator inspections, HVAC maintenance, and other required compliance items
• Proactively manage and track code requirements and commercial building regulations, particularly within Palm Beach County
• Conduct regular property walks to identify maintenance issues, safety concerns, or potential code violations
• Act as the building owner's representative during tenant renovations, ensuring permits are pulled, inspections are completed, and work aligns with approvals
• Coordinate with contractors and general contractors (GCs) to verify work quality and compliance
• Vendor & Tenant Coordination
• Interface directly with tenants regarding lease-required maintenance obligations (e.g., HVAC servicing)
• Monitor vendor performance and follow up on outstanding issues or corrective actions
• Escalate findings and recommendations to management with clear options and solutions
• Operational Support
• Support ownership with problem-solving and decision support, especially around unexpected inspections or urgent building issues
• Assist with oversight related to vacant land parcels owned by the firm, including coordination around inquiries, documentation, and internal review
• Maintain organized documentation related to inspections, permits, maintenance schedules, and vendor communications

Required Experience & Qualifications

Prior experience in commercial property management, facilities management, or building operations Strong working knowledge of commercial building codes, inspections, and compliance processes Experience coordinating with fire departments, inspectors, contractors, and vendors Comfortable being hands-on and on-site, including walking the property, navigating stairs, and inspecting physical spaces Strong problem-solving skills with the ability to assess issues and present solutions Professional communication skills and confidence working with a wide range of stakeholders

Preferred Background

Experience in commercial real estate (office buildings strongly preferred) Background as a Property Administrator, Facilities Specialist, Building Manager, or Office Manager with facilities oversight Familiarity with tenant improvement projects and contractor oversight

Pay Details: $65,000.00 to $75,000.00 per year Search managed by: Haley Bosco Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply

Ref: US_EN_27_814500_3125897