Program Coordinator

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram. Position Summary We have an exciting opportunity to join our team as a Program Coordinator. In this role, the successful candidate is responsible for providing basic to moderate range of Program coordination. Works with internal and external parties to organize the various components needed to initiate, run and complete major Programs. Promotes, coordinates and supports the development of assigned studies (gathering, collecting and data analysis). Facilitates the administration process of project activities (e.g., facilitates the administrative process of maintaining and tracking research regulatory compliance across all study sites, assisting with organizing, coordinating and participating in project meetings, conference calls, trainings and other related activities). Serves as point of contact for all study sites, monitoring internal financial and data flow, and reporting study site needs and issues. Reports to Program Manager. Job Responsibilities Program coordination – Provides basic to moderate coordination for Program activities to a manager or director, head of department that includes but is not limited to coordination of Program while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Program activities. Develops Program schedules, prepares, processes, and tracks Program related purchase/supplies requisitions, reimbursements, expense reports, invoice payments, and related programmatic financials. Participates in special Programs and performs other duties as required. Scheduling & Coordinating – Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc.) and other related activities. May assist in special events planning. Program Support – Assists in the recruitment, hiring and training of clerical staff, assistants, trainees and volunteers for the program. Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency. Grants – Participate in pre/post grants related activities such as developing grants applications/proposals and fundraising activities if applicable. Collects and organizes required paperwork for annual progress reports as well as helping the manager or director with award allocations and oversight. Follows up and coordinates resolution of all issues. Research Activities – Gathers and collects data from different parties and presents findings as applicable. Researches problems, issues and concerns and responds to requests for information. Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities. Reports – Independently prepares and reviews documents, and generates status/progress reports for ongoing and pending Project/Program/Programs which may include moderate analysis of findings. Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters. Reviews, edits, obtains appropriate approvals. Responds to routine correspondences and refers non‑routine items to the appropriate party. Follows protocols as defined by the grant and Medical Center policies and procedures. Minimum Qualifications To qualify you must have a Bachelor's degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi‑task while paying attention to details. Preferred Qualifications Project/Program management experience preferred. Benefits NYU Grossman School of Medicine provides a comprehensive benefits and wellness package designed to support employees at any stage of life, including financial security benefits, generous time‑off, employee resource groups, and a holistic wellness program focused on physical, mental, nutritional, sleep, social, financial, and preventive care. Equal Opportunity Statement NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Salary and Compensation Transparency NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 – $71,380.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. #J-18808-Ljbffr