Event Coordinator

Event Coordinator

Own customer (PX) education workshops and college-partner execution liaison, so clinics and events run flawlessly and generate meaningful customer and college engagement and outcomes.

Core Functions / Accountabilities

1. PX Workshop Management — schedule Spring/Fall PX events; publish timelines; manage speakers/travel/hotels; ensure branded content and on-site readiness.
2. College & Clinic Liaison — serve as point of contact to colleges/clinics; handle clinic training, communications, and stipend management.
3. Logistics, Set-Up & Package Tracking — own end-to-end shipments (kits/booth/print), confirm deliveries.
4. Registration & Marketing Coordination — coordinate with Marketing and CS to drive registration and ensure accurate attendee data; reconcile attendance vs. registration.
5. Reporting & ROI — deliver post-event ROI reporting (attendance, costs, outcomes) and share survey insights with leadership within SLA.

Measurables (Scorecard)

• PX attendance targets achieved by season
• 100% stipend/liaison requests processed on time
• Zero missed shipments; all events pass setup checklist
• Registration/attendance reconciliation within 48 hours post-event
• ROI reports delivered within 1 week post-event with insights and actions

Key Responsibilities

• Coordinate PX workshop speakers, travelers, and eligible customer travel; manage hotel negotiations and meeting-space needs.
• Collect final slide decks; confirm required slides/tools are included; support on-site AV and timing/run-of-show.
• Execute customer-outreach efforts (calling radius, surveys, scripts) with Posture Specialists; prepare name tags and workshop kits per SOP.
• Serve as College Liaison POC (account questions, Grad Pack orders, product guidance).
• Summarize post-workshop survey results; track trends and present recommendations.
• Ensure each event adheres to company brand standards and provide feedback to event management, speakers and travelers.

Qualifications

Qualifications (Required)

• 3–5+ years in event coordination, training/workshop delivery, or higher-ed partner support
• Strong logistics, communication, and customer-service skills
• Comfortable managing multiple stakeholders (speakers, colleges, clinics, travelers)

• Higher-ed/college liaison or clinic-operations experience
• Volunteer/intern coordination for events; event-tech/registration tools
• Demonstrated ability to translate surveys/feedback into actionable improvements

Core Values You'll Live

Customer Obsession • Collaboration/Team First • Rudy • Accountability/Ownership • Pursue Excellence • Execution (GSD)

We know great candidates won't meet every qualification listed. If you're excited about this role and believe you can excel, we encourage you to apply—even if your experience doesn't check every box.