House Manager & Family Assistant with Meal Prep Support

House Manager & Personal Assistant with Meal Prep Support

Location: Draper, UT 84020

Employment Type: Part-time | 15–20 hours per week

Schedule: Monday–Thursday | Midday to afternoon hours preferred (approximately 3–4 hours per day)

Compensation: $34–$38 per hour / based on experience

Start Date: ASAP

Requirements

• Reliable personal transportation
• Maintain a smoke-free environment
• CPR and First Aid certified, or willing to obtain certification prior to start date
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations
• Ability to navigate multiple levels of a home throughout the day
• Must be authorized to work in the United States
• Minimum 2 years of experience in a house management, personal assistant, or similar household support role

About Our Family

We are a warm, active family of empty nesters based in Draper, Utah, with grown children and four grandchildren who live nearby and are a regular, joyful presence in our home. Family is at the heart of our lives, and we love having a home that feels welcoming, comfortable, and ready for the moments that bring everyone together. Our days are full but unhurried in the best way. Mornings are generally reserved for exercise, hiking, and personal routines, while afternoons tend to bring a livelier rhythm of appointments, family visits, household needs, and coordinating the many details that keep life moving smoothly.

Our household extends well beyond our primary residence in Utah. We also maintain a winter home in Arizona, a summer home in Montana, and three rental properties in the surrounding Utah area. This is an especially meaningful season of transition for our family. We are navigating significant health challenges with remarkable grace and humor, and we are looking for additional support that brings greater ease, consistency, and peace of mind to our daily lives. We are also looking ahead to new experiences, including law school classes and a major family trip in the works. Having someone who can anticipate needs, manage logistics, and help us stay organized through these changing demands would make a tremendous difference.

We are a traditional family with strong values, and honesty, trust, discretion, and respect are essential to how we live and work with others. We take our privacy seriously and appreciate someone who understands the importance of maintaining clear professional boundaries and handling personal and household matters with care. We are looking for someone who is proactive, resourceful, and highly organized, with the confidence to work independently and the judgment to know when to take initiative and when to communicate. Above all, we hope to find a true partner who takes pride in creating a home and family life that feel well cared for, thoughtfully managed, and full of warmth.

Who You Are / What We're Looking For

Our ideal candidate is calm, steady, and genuinely unflappable. A careful and attentive listener, you pick up on nuance, remember the small details, and follow through without needing reminders. Warm without being overbearing, professional without being stiff, and flexible without being unreliable, you know how to read a room, respect personal boundaries, and bring a grounded, reassuring presence to the day, even when plans change.

The right person will enjoy bringing order to a busy, multifaceted household, building trusted relationships with vendors and service providers, coordinating details across multiple properties, and helping family visits and special plans come together seamlessly. You are proactive, resourceful, and naturally organized, with the ability to anticipate needs, manage competing priorities, and navigate unexpected changes with sound judgment. Confidence working independently is balanced by thoughtful communication and an understanding of when to bring decisions back to the family. You bring your skills and good judgment to the role while remaining adaptable and receptive to the family's preferences, understanding that what worked elsewhere may not work here. Creating systems and solutions that make everyday life easier is a source of genuine pride.

Discretion, honesty, and integrity are at the heart of this role. You understand the importance of privacy, handle sensitive matters with care, and communicate openly when something goes sideways, focusing on solutions rather than blame. More than simply completing tasks, exceptional household management means reducing mental load, creating continuity, and helping a family feel genuinely cared for. You thrive in a role where no two days look exactly alike and find real satisfaction in being the steady, trusted presence who keeps things organized, anticipates what's next, and brings greater ease and peace of mind to the family's daily life.

Key Responsibilities

Household Management & Organization

• Maintain household organization systems and perform daily resets to keep the home tidy and prepared for the Friday cleaning team
• Light tidying throughout the week: dishes, surfaces, high-traffic areas
• Manage trash and recycling schedule
• Coordinate holiday decorating and seasonal décor transitions
• Oversee packing and unpacking for travel
• Care for indoor plants
• Change batteries, light bulbs, and smoke detectors as needed; maintain household supply tracking
• Coordinate donation drop-offs and manage occasional marketplace sales of household items
• Manage toy organization and playroom tidying following grandchildren's visits

Administrative & Personal Assistant Support

• Manage husband's calendar, including medical appointments, physical therapy, and Zoom calls; provide regular weekly updates on what was accomplished and what is upcoming
• Coordinate medication pickup and ensure daily medications are taken as scheduled
• Support travel planning and logistics
• Assist with event and appointment coordination
• Support tax preparation through document scanning and organization
• Provide occasional support for nearby family members when the household is traveling (errands, prescription pickups, and similar tasks)

Estate-Level & Property Oversight

• Manage logistics and readiness across three family properties (Utah, Arizona, Montana), coordinating with property contacts in each location
• Oversee three Utah rental properties, including routine walk-throughs, turnover coordination, and meeting contractors for repairs and touch-ups
• Monitor and manage home systems (HVAC, security, pool) via apps across properties; family is open to providing a dedicated device for this
• Check the Utah home every few days during travel periods for mail, packages, and general upkeep
• Ensure properties are guest-and family-ready when the household transitions between locations

Vendor & Property Coordination

• Serve as the primary point of contact for existing vendors (weekly cleaners, landscapers, pool service)
• Research, coordinate, and follow up on repairs, maintenance quotes, and contractor visits
• Manage seasonal property maintenance tasks, including storing patio furniture and cushions, HVAC servicing, and outdoor space upkeep

Inventory & Errands

• Maintain and restock pantry, refrigerator, and household supplies
• Manage household orders and subscriptions (Amazon, Instacart, Costco)
• Handle returns, gift shopping and wrapping, and ad hoc errands
• Collect and sort mail and packages; break down boxes
• Pick up prescriptions and pet medications monthly

Meal Support

• Prepare 4 simple, healthy home-cooked dinners per week
• Batch prep breakfast
• Grocery shopping and kitchen clean-up and maintenance
• Awareness of nut allergy when preparing meals for extended family gatherings

Laundry & Linens

• Wash, fold, and organize laundry for both household members
• Maintain tidy and well-stocked laundry areas
• Occasional light ironing or steaming as needed

Vehicle Upkeep

• Schedule and coordinate family vehicle maintenance appointments
• Track registration renewals and coordinate smog or emissions testing as needed
• Light organization and cleaning of family vehicles as needed