HEAD START - MES - Substitute Migrant Education Services Outreach Coordinator, Seasonal

HEAD START - MES - Substitute Migrant Education Services Outreach Coordinator, Seasonal Job Description

SUMMARY OF PRIMARY FUNCTION

The Migrant Education Services Outreach Coordinator (MESOC) reports directly to the Migrant Education Services Data Systems and Services Manager and is primarily responsible for accurate and timely data entry, determining eligibility, coordinating resources, providing advocacy, and providing direct support to clients. The coordinator effectively promotes programming and resources. Helps recruit potential clients by providing information to them about the various program services and benefits offered to enrolled children and families.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Data Management and Reporting Assists with the input of accurate and timely data and information. Effectively manages multiple projects and commitments, ensuring deadlines are met, and quality of work meets expectations as defined by the Migrant Education Services Data Systems and Services Manager. Performs quality control checks on data to prevent inaccurate reporting to funding sources by resolving conflicts and inconsistencies Supports data management by entering, reviewing, updating, and processing various student records, reports, notices, forms, etc. Provide support to the Migrant Education Services team as needed. Eligibility and Recruitment Represents programming in the community and with other agencies. Promotes interstate and intrastate coordination of services. Enhances and promotes program awareness. Presents program information to various audiences, including parents, school districts, agricultural associations, community agencies, employers, etc. Maintains confidentiality and abides by all applicable Data and Data Privacy policies, statutes and guidelines set by applicable federal, state and local entities. Attends meetings and conferences, including online professional development meetings. Enroll eligible clients. Explain to families the educational, health, nutritional, and social benefits of the comprehensive child/family program and inform them of their civil rights. Fully understands federal guidelines and job‑related forms for determining eligibility. Conducts interviews to determine eligibility, completes and updates documents, forms, etc., obtains necessary signatures, and ensures timely submission and follow‑up. Review information for accuracy and verify and/or follow up if needed. Track the follow‑ups and provide assistance as needed. Creates and follows up on move notifications in MSIX as families move. Processes, tracks, and conducts re‑interviews. Ensures all reports are up to date and processed appropriately. Follows up on Recruitment Requests. Supplemental Services Assist with coordinating and implementing programs, services, resources, and activities to meet the needs of clients. Assist with verifying and coordinating with the Texas Migrant Interstate Program (TMIP) and other states for accurate course placement, credit‑bearing curriculum, and needed assessments for eligible students. Assists in reviewing and verifying information, analyzes client needs, sends data requests and records transfers, and provides appropriate services to ensure timely support. Provides effective services and advocacy and timely follow‑ups. Assists with organizing experiences, activities and field trips. Assists in providing training and technical assistance to stakeholders and families. Supports the collaboration with school districts, Title I, Part C programs, community agencies, and agri‑business partners to establish procedures for relaying information and supporting program operations. Assists with the verification of records and works closely with families, students, stakeholders, and LEAs to gather information and facilitate the transfer of records. Supports the effective transition into school and assists with facilitating timely school enrollment, grade and course placement, accrual of secondary course credits, and participation in programming. Organizes job functions and work areas to complete varied assignments within established timeframes effectively. Consistently demonstrates the ability to take the initiative to make decisions without direct supervision. Develop and maintain systems to ensure that routine tasks are completed correctly and in a timely and efficient manner with limited supervision. Regularly displays the ability to respond to changing situations flexibly and professionally to meet the program's needs.

MINIMUM REQUIREMENTS

Associate degree or 2 years of equivalent experience in training, education, community services, counseling, office administration, business management, or related field. Two years of experience working a diverse population. Proficient computer skills to effectively perform daily responsibilities; systems to include Microsoft Word, Excel, PowerPoint, email, and the internet. Willing and able to learn program‑specific systems as needed for the position. Ability to multi‑task and effectively work with changing duties and deadlines to support the department effectively. Proof of valid driver’s license and current/adequate vehicle insurance coverage. Employee Type: Seasonal Substitute Hours per Week: As Needed Shift Schedule: As Needed (This position will be a maximum of 300 hours) #J-18808-Ljbffr Dayforce