Senior HRIS Analyst

** Role is Remote for NV and AZ residents only**

Knowledge and Experience:

• 4+ years of HR systems experience, preferably with UKG Pro, UTA, or Workforce Management (WFM)
• Working experience as an HRIS Administrator or similar role
• Experience in HRIS configuration, data auditing, and reporting
• Strong technical aptitude with HR software, preferable UKG Pro and database management
• Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis)
• Hands-on experience with integrations between HR and vendor systems
• Self-motivated and highly analytical, with a keen attention to detail and a strong aptitude for working with numbers.
• Knowledge of data privacy and HR compliance standards

Preferred:

• Experience in HR Systems implementations and maintenance
• Experience in company acquisitions, building integrations between systems, building processes, training users on new systems/processes, and an understanding of project management and change management process
• Knowledge of case management systems (ServiceNow, Salesforce)
• Bachelor’s degree or equivalent experience
• Experience working with transportation

Work Requirements

• This position will be a part of the Keolis North America, with remote environment flexible.
• Ability to travel up to 10% regionally throughout the continental US

Skills:

• Strong analytical and problem-solving skills with high attention to detail
• Strong verbal and written communication skills
• Cross-functional collaborator with proven ability to partner with all levels of the organization and leverage networks and an overall great team player
• Strong understanding or aptitude to understand HR Systems, integrations, reporting and metrics
• Strong understanding of project management processes to maintain system integrity, including the ability to independently research and resolve issues using resources such as UKG's customer support and internal teams.
• Understanding or aptitude to understand all Centers of Excellence in HR – Recruiting, On-Boarding, HRIS, Benefits, Comp, Goal Setting, Learning, etc.
• Exceptional customer service focus with a strong bias for action
• Strong problem-solving capabilities and ability to drive action
• Proven ability to partner effectively with HRIS team members to provide guidance and support in an effort to achieve shared goals and complete HRIS tasks
• Ability to manage multiple priorities in a fast-paced environment
• High data analysis capability and ability to use data to solve problems

Key Accountabilities:

System Configuration and Maintenance

• Support HRIS configuration, integrations and setup of workflows, business rules, and data tables
• Assist with testing, validation, and deployment of HRIS system updates and releases
• Perform regular data audits to maintain system accuracy and compliance
• Support with the maintenance and troubleshooting of integrations between HRIS and external systems
• Partner as needed with IT and internal partners to ensure system security and data integrity

Data Management and Security

• Maintain master data tables (locations, job codes, cost centers, earnings/deductions tables)
• Support in the management of user access rights and security in compliance with data protection guidelines
• Conduct routine data quality checks and resolve discrepancies
• Manage Tier 3 inquiries, while supporting Tier 1 and Tier 2 escalated user issues and coordinate with HRIS team members to resolve issues and connect with vendors if needed
• Developing and implementing new processes and systems for efficient HR management, while managing auditing efforts on HR processes and documents to ensure data integrity
• Propose HRIS design, application, and processes based on functional requirements from the Centers of Excellence

Process Improvement and Support

• Collaborate with HR and business units to identify and support process improvement opportunities
• Assist with system enhancements, testing, and training related to new processes
• Document configuration changes, system processes, and standard operating procedures
• Support HRIS setup during acquisitions or new site mobilizations
• Other duties, as assigned to support the HRIS function.

Solutions maintenance and development

• Able to perform root cause analysis and propose HRIS design improvements, policies, and procedures with support of the HCM Manager
• Test HRIS application development against HR and business requirements
• Define, document, and upgrade HRIS application system processes and systems to comply with changes in working condition and regulations
• Update, maintain, create non-employee specific data value table

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of the job. Reasonable accommodation may be requested to enable individuals with disabilities to perform the essential functions.

All roles may entail, to varying extents, the following physical demands:

• Long periods (potentially exceeding 8 hours per day) of walking, standing, sitting, bending, pushing, pulling, climbing, lifting, balancing, stooping, twisting, squatting, handling materials, repetitive hand-wrist motions, and traversing uneven surfaces;
• Exposure to both extreme heat and cold;
• Exposure to loud noises, fumes, and airborne particles;

In addition to the above demands inherent in every role, the following roles may entail unique physical demands, including:

• Operators/Drivers may work inside or outside vehicles and may operate vehicles for over 8 hours per day.
• Operations Supervisors and Managers may split their work between an office setting looking at a computer screen/electronic device and active transit field locations driving in a vehicle.
• Maintenance Employees may be exposed to toxic or caustic chemicals in a ventilated maintenance shop and may work with personal computers, laptops, electronic hand-held devices, complex electrical schematics, diagnostic software and testing devices, and other heavy machinery.
• Office Staff may work indoors in air-conditioned or well-ventilated facilities, including offices and cubicle spaces equipped with a telephone and computer and may entail typing or looking at a computer screen.

Additional Statements:

• Drug screening: Pursuant to Department of Transportation regulations, employment for safety-sensitive positions will be contingent upon passing a pre-employment drug screen and a physical examination. Keolis maintains a drug-free workplace. Employment will also be contingent upon completion of a background check consistent with applicable federal, state, and/or local laws.
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the safest transportation company in the world.
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of our operations on the communities where we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, pregnancy status, genetic information, veteran status, gender identification, or any other status protected by applicable law. If you require a reasonable accommodation to participate in the application or interview process, please contact View email address on click.appcast.io. Keolis complies with federal and state disability laws and provides reasonable accommodations to qualified applicants.
• Work authorization: “Applicants must be authorized to work in the United States. Keolis does not sponsor visas for this position”
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.