Commercial Construction Accountant

Job Description

Job Description

Benefits:

• 401(k)
• Bonus based on performance
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

ROLE PURPOSE

Citadel Development Services is a Texas commercial general contractor building ground-up QSR / drive-thru projects (including 7 Brew coffee) and other commercial work across Texas. We project roughly $36M in revenue for 2026 and are scaling toward $60M.

The Construction Accountant owns the day-to-day accounting engine across our entities: AR and progress billing, AP and lien/compliance control, and job-level cost accounting. You keep every job's numbers clean, current, and defensible so leadership, our bank, our surety, and our CPA can trust them as volume grows from $30M to $60M. This is a hands-on, multi-entity role: Citadel Development Services (GC), Citadel Excavation (site work), Citadel Design (design services), and related holding/real-estate LLCs, each major job with its own bank account.

KEY RESPONSIBILITIES

AR & Billing
· Prepare and submit monthly progress billings (AIA G702/G703 or owner-specific formats) from approved schedules of values, on each owner's/lender's cutoff and draw schedule.
· Build and maintain schedules of values with PMs at contract setup; roll approved change orders into the SOV and billing.
· Track retainage receivable by job and contract; manage retainage release at substantial/final completion, including close-out documents and final lien waivers.
· Package billings with backup owners and lenders require (sub waivers, stored-materials support, insurance certificates).
· Own collections: aging review, follow-up with owners/lenders, and weekly AR status to the Finance Lead.
· Apply cash receipts to the correct entity, job, and bank account.

AP & Compliance
· Process subcontractor and vendor invoices; 3-way match to subcontracts/POs (commitments), approved change orders, and PM/field approval before payment.
· Enforce payment-release controls: Texas statutory conditional and unconditional lien waivers (Tex. Prop. Code §53.284 forms) for progress and final payments, collected and logged by job.
· Track retainage payable by subcontract; release only against final waivers and close-out requirements.
· Maintain vendor and subcontractor compliance: W-9s, certificates of insurance (expirations, additional- insured/endorsement requirements), and subcontract execution before payment.
· Prepare weekly check/ACH runs by entity and job bank account for Finance Lead approval.
· Prepare and file year-end 1099s; maintain vendor master data accuracy.
· Apply Texas sales/use tax correctly by contract type (lump-sum vs. separated contracts under Comptroller Rule 3.291; taxable nonresidential repair/remodeling) and support filings [CONFIRM which filings this role owns].

Job Cost & Project Accounting
· Set up new jobs, budgets, cost codes, and cost types in [ERP/accounting system — CONFIRM]; keep cost-code structure consistent across jobs.
· Code all costs (AP, payroll/labor, equipment, intercompany charges from Citadel Excavation/Citadel Design) to the correct job and cost code.
· Maintain the change order log: pending, approved, and billed owner change orders and matching subcontractor change orders/commitment changes.
· Produce monthly job cost reports and review budget vs. actual vs. estimate-to-complete with PMs; flag fade, unbilled change work, and cost overruns early.
· Keep Procore and the accounting system in sync (commitments, sub invoices, budgets, job cost), where integrated [CONFIRM integration in use].
Close, Reporting & WIP
· Execute month-end close tasks on a calendar: accruals, job cost cutoff, prepaid/accrued entries, and journal entries.
· Reconcile all bank accounts monthly, including each job-specific account, plus AR, AP, retainage, and inter-company balance sheet accounts.
· Prepare the monthly WIP schedule: contract value, approved change orders, estimated total cost, cost to date, percentage of completion (cost-to-cost), earned revenue, and over/under billings, with PM-reviewed estimates.
· Record revenue under ASC 606 (over-time recognition) and book over/under-billing adjustments.
· Record and reconcile intercompany transactions among CDS, CEDx, Citadel Design, and holding/real-estate LLCs; support eliminations for combined reporting.
· Support year-end audit/review/tax work with the outside CPA: schedules, reconciliations, and sample support.

Cash & Treasury Support
· Update the weekly cash flow forecast with actual receipts, scheduled pay apps, AP runs, retainage, and payroll by entity and job account.
· Manage transfers among entity and job bank accounts per approved policy; keep a clear audit trail.\
· Prepare bank covenant and borrowing-base support, and surety reporting packages (WIP, AR/AP agings, financial statements) for the Finance Lead.

Other

· Document and improve processes (approval workflows, close checklist, waiver tracking) as volume scales.
· Support payroll-related job cost entries and other accounting projects as assigned.

WHAT SUCCESS LOOKS LIKE

Targets below are suggested starting points for the Finance Lead to set. 

At 90 days

· Owns AR, AP, and job cost end to end for all active jobs and entities.
· Every active job has a current SOV, budget, cost codes, and change order log in the system.
· 100% of pay apps submitted by each owner's cutoff.
· No subcontractor paid without an executed subcontract, current COI, W-9, and the required Texas lien waiver on file.
· All bank accounts (including job accounts) reconciled monthly within 10 business days of month-end.
· Month-end close delivered by business day 10, with a first-pass WIP schedule reviewed with the Finance Lead.

At 12 months

· Month-end close (including WIP) by business day 7.
· DSO at or below the target set by the Finance Lead (excluding retainage), with a clean retainage-receivable schedule.
· WIP schedule accepted by CPA, bank, and surety with no material restatements; over/under billings explained job by job.
· Inter-company accounts reconciled and in balance every month.
· Weekly cash forecast variance tracked and explained.
· Year-end CPA work completed without significant adjustments from accounting errors.
· Documented close checklist and AP/AR procedures a second hire could follow.

REQUIRED QUALIFICATIONS

· 3+ years of accounting experience, including at least 2 years in construction (general contractor or subcontractor) accounting.
· Hands-on AIA G702/G703 progress billing, schedules of values, and retainage tracking.
· Construction AP: commitment/PO matching, lien waivers, COI and W-9 compliance, 1099s.
· Job costing with cost codes; working knowledge of WIP schedules, percentage-of-completion revenue, and over/under billings.
· Account reconciliations and month-end close experience.
· Advanced Excel (lookups, pivot tables, reconciliations).
· High accuracy, sense of urgency on deadlines, and comfort working directly with PMs and subcontractors.

PREFERRED QUALIFICATIONS

· Bachelor's degree in accounting or finance.
· Texas construction experience, including Texas statutory lien waivers and Texas sales/use tax for contractors.
· Multi-entity and inter-company accounting experience.
· Experience preparing WIP and supporting surety and bank reporting.
· Experience supporting CPA audits or reviews.
· Progress toward CPA or CFMA's CCIFP credential.

SKILLS & SOFTWARE

· Our system: [ERP/accounting system — CONFIRM]
· Preferred experience with construction accounting systems such as Sage 300 CRE (Timberline), Sage Intacct Construction, Foundation, Viewpoint Vista or Spectrum, or QuickBooks with Procore.
· Procore (commitments, subcontractor invoicing, change events/orders, ERP integration).
· Microsoft Excel (advanced) and Microsoft 365.
· Working knowledge of ASC 606 for construction contracts.