Purchasing Admin

Job Summary

The Purchasing Admin executes a range of purchasing activities to guarantee streamlined inventory management. 

· Responsible for arranging for the purchase of supplies, materials, and in accordance with purchasing policies and consistent with requester’s specifications.

· Contact suppliers/vendors to obtain competitive price bids; determine availability, terms, and delivery schedule regarding specific requisitions; evaluate quote/terms; and recommend action.

· Develop and prepare purchase orders as assigned; process paperwork and forms; verify receipt of goods and resolve discrepancies and problems regarding price, delivery and/or condition.

· Order and reorder inventory stock items, supplies and materials while working to establish minimums/quantities; maintain on-going liaison with Receiver regarding inventory levels.

· Assist in training staff in all facets of purchasing policies, procedures, processes, and use of system; review requisitions and purchase orders to ensure completeness and compliance with Company policies; develop and/or modify forms and processes for maximum efficiency and effectiveness.

· Prepare a variety of CMMS reports for team members and management to track KPIs.

· Travel between sites, Leesport location as well as Hamburg to support organization.

· Follow Good Manufacturing Practices (GMPs).

· Maintain a safe and healthy work environment by following standards and procedures, complying with legal codes and regulations.

· Report any potential Food Safety issues to management immediately.

· Report any damages to company vehicles, equipment, and buildings via work orders software program through lead or manager.

· Report any animal welfare related issues to management immediately.

· Maintain regular and punctual attendance.

· Comply with all company policies and procedures.

Minimum Required Qualifications
The minimum required qualifications for this position include, but are not limited to, the following:

· High school diploma, GED, or equivalent required.

· Associate or bachelor’s degree in business administration, purchasing, accounting or related field preferred.

· Minimum two years of relevant experience required.

· Valid Driver License required.

· Advanced knowledge of storeroom practices and stock record systems.

· Advanced knowledge of CMMS systems required.

· Advance computer skills, excel, word, outlook preferred.

· Ability to plan and schedule purchasing activities consistent with both economy and service.

· Ability to establish and maintain accurate records and files.

· Knowledge of inventory control and tracking.

· Strong teamwork skills with a willingness to assist others.

· Ability to work in a fast-paced environment.

· Ability to multitask and effectively prioritize workload, with a strong attention to detail.

· Outstanding communication skills both orally and in writing.

· Strong organizational and problem-solving abilities.

· Ability to independently make decisions and self-motivated.

· Knowledge of Good Manufacturing Practices (GMP).

· Ability to comply with all company policies and procedures.

Physical Demands
The physical requirements/environmental factors for this position include, but are not limited to, the following:

· Regularly works around moving mechanical parts and machinery inside production and warehouse floor.

· The ability to move 50 pounds alone and 80 pounds with assistance constantly.

· Must be able to walk and stand for periods of time.

· Must be able to bend, stretch, push, pull, and move as needed.

· Must be able use hands for simple/firm grasping.

Additional Responsibilities
Additional responsibilities for this position include, but are not limited to, the following:

· Support various company initiatives and programs.

· Constantly striving for continuous improvement and innovative ways to enhance operations.

DISCLAIMER

· This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

· All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.

· I have read this job description (or had it read to me) and I fully understand all of my job duties and responsibilities as set forth herein. I am able to perform the duties and responsibilities as outlined, with or without reasonable accommodation. I understand that my job duties and responsibilities may change on a temporary or regular basis according to the needs of my location or department and if so, I will be required to perform such additional duties and responsibilities. If I have any questions about job duties not specified on this description that I am asked to perform, I should discuss them with my immediate supervisor or a member of the HR staff.