Admin Assistant 3 - Autopsy

Admin Assistant 3

The Office of the Medical Investigator (OMI), a nationally accredited program within The University of New Mexico School of Medicine Department of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions. OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion.

Key Responsibilities:

• Oversees and/or performs a range of diverse administrative activities for the morphology department.
• Serves as a central point of liaison with faculty pathologists and medical trainees in the resolution of a variety of day-to-day matters concerning the morphology department.
• Assists in entering outside testing requisitions into case management system and associated paperwork required to maintain chain-of-custody.
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
• Researches information, compiles statistics, gathers data and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Monitors, reconciles, and assists with uploading reports into the case management system.
• Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
• Provides administrative assistance with staff searches, as appropriate, to include logging employment applications and coordinating interview logistics.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
• Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
• Performs miscellaneous job-related duties as assigned.

This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical educationrelated initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong independent judgement, and brings advanced experience with Smartsheet's and data-driven tracking systems.

Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications: Experience supporting medical education, academic programs, or healthcare operations. Knowledge of University or academic medical center environments. Experience creating dashboards, automated workflows, and reporting tools. Strong written communication skills and ability to support leadership-level initiatives. Experience in handling evidence and highly confidential information. Experience working in the death industry. Knowledge of anatomy, physiology, and/or kinesiology.

Campus - Health Sciences Center (HSC) - Albuquerque, NM

Department - Office of the Medical Investigator (389A)

Employment Type - Staff

Staff Type - Regular - Full-Time

Pay - Hourly: $18.27 - $23.50

Benefits Eligible - This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

Background Check Required - Yes

For Best Consideration Date - 8/5/2026

Eligible for Hiring Incentive

Eligible for Remote Work - No

Application Instructions - Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Include Resume, Cover letter, 3 professional references, and Official Transcript of highest degree earned.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.