Research Administrative Assistant

Research Administrative Coordinator

Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities. We are seeking a Sr. Administrative Assistant to support our client's team.

Location: La Jolla, CA 92037 (100% onsite) Pay: $26.72$34 per hour W2 Only (40 hours a week/Mon to Fri) Schedule: Full-time, temporary to possible temp-to-hire Duration: Leave-of-absence coverage through Feb 2027 with possible extension and/or conversion depending on performance and business needs. Start: ASAP A leading nonprofit biomedical research institute is seeking a detail-oriented Research Administrative Coordinator to support its NCI-Designated Cancer Center.

What You'll Do

• Process high-volume travel reimbursements, expense reports, payments, and credit card transactions.
• Review documentation for accuracy and compliance with travel policies.
• Verify per diems and ensure expenses are paid and allocated correctly.
• Follow up with faculty, scientists, staff, and lab associates to resolve discrepancies.
• Coordinate domestic and international travel.
• Assist with grants, publication tracking, reporting, metrics, meetings, and events.

What You'll Bring

• Four or more years of administrative support experience.
• Strong experience with Concur or a similar expense-management system.
• Knowledge of reimbursements, per diems, payments, and reconciliations.
• Excellent attention to detail and ability to work in a fast-paced environment.
• Strong urgency, follow-up, and follow-through.
• Proficiency with Microsoft Office.
• Grant-processing or research-publication experience preferred.
• Academic, biomedical research, or nonprofit experience preferred.
• Associate degree or equivalent experience; bachelor's degree preferred.

Eastridge Workforce Solutions