Administrative Assistant - Green Bay

Administrative Assistant - Quad Parishes

Join our welcoming team at the Quad Parishes of the Catholic Diocese of Green Bay! We are seeking a dedicated Administrative Assistant to serve as the friendly face of our parish, acting as a positive disciple and ambassador. This role involves overseeing office operations and acting as a liaison between the Parish Administrator, Finance Council, and Pastoral Council.

Key Responsibilities

• Serve as the main receptionist, greeting all guests warmly and professionally.
• Ensure front desk coverage and arrange backups as needed.
• Communicate promptly and courteously with visitors and parish staff.
• Manage incoming and outgoing mail; assist with parish mailings.
• Register new parishioners and connect them with ministry leaders.
• Schedule Mass intentions and sanctuary candles for the Quad Parishes.
• Send parishioner updates to Diocesan offices; manage data using CHMS.
• File correspondence, reports, minutes, and important documents.
• Prepare and publish the weekly bulletin; assist with graphic design for parish publications.
• Manage the parish website and social media pages.
• Maintain parish calendars for church services, facilities, and staff schedules.
• Coordinate parish rentals, handling scheduling and necessary documentation.
• Provide administrative support to the Parish Administrator and parish staff.
• Assist with budget preparation and reporting; act as liaison for the Finance and Pastoral Councils.
• Prepare annual reports for parishioners and the Diocese.
• Manage office supplies and inventory.
• Perform end-of-day duties, ensuring the office is secure.
• Perform any other duties as assigned.

Qualifications

• Minimum high school diploma or equivalent.
• Experience with Microsoft Office Suite and general office equipment.
• Background in office operations and administrative support.
• Spanish-speaking ability is an added advantage.

Skills & Abilities

• Excellent written and verbal communication skills.
• Professional interpersonal skills, including active listening.
• Proficient computer skills; familiarity with social media platforms is a plus.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Warm and welcoming demeanor; ability to create a hospitable atmosphere.
• Ability to maintain confidentiality.
• Comfortable interacting with a diverse group of people.

Mission & Vision Alignment

• Embrace the mission and vision of the Catholic Diocese of Green Bay.
• Work in accordance with Catholic Social Teachings and the moral and ethical values of the Catholic Church.
• Participate in retreats, seminars, and group discussions where faith is discussed.

Physical & Working Conditions

• Ability to lift objects up to 20 pounds.
• Tasks may involve sitting, standing, climbing stairs, and using office equipment.
• Work is performed in an office environment with substantial interaction with employees and visitors.

Supervision

• Report directly to the Parish Administrator or Parochial Vicar.
• Ability to work independently, accomplish assigned tasks, and meet deadlines.

Why Join Us?

• Be part of a nurturing community that values growth and discipleship.
• Opportunity to make a meaningful impact within the parish.
• Engage in diverse responsibilities that keep each day fulfilling.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off

Schedule: Day shift. Work Location: In person at the Quad Parishes Office at Annunciation parish.

To Apply: Please submit your resume and a brief cover letter explaining your interest in the position to View email address on click.appcast.io