Billing Manager / Floater

Job Description

Job Description

About This Role

We are seeking a qualified, experienced Part-Time Billing Manager & Floater to join our preschool team for the 2026–2027 school year.

This unique position combines administrative and classroom support responsibilities.The Billing Manager & Floater works closely with the preschool director, office staff, teachers, and families to manage tuition billing and payment records while also providing classroom support throughout the school as needed. This role helps ensure the smooth day-to-day operation of both our administrative office and learning environments.

Regular work hours are Tuesday, Wednesday, and Thursday from 9:00am to 12:00pm, all the days that school is in session. Additional paid hours are available throughout the year for teacher set-up days, planning time, staff meetings, training, and other assigned duties. Our school closely follows the Adams 12 School District calendar.

The ideal candidate is organized, detail-oriented, dependable, and enjoys working in a collaborative, faith-filled preschool environment. Strong communication skills, proficiency with office technology, and a willingness to step into classrooms to support teachers and students are essential.

What You'll Do

Billing Manager

Key Responsibilities

• Manage tuition billing, invoices, enrollment changes, discounts, and account adjustments
• Ensure billing records are accurately maintained in Brightwheel
• Process and track tuition payments, credits, refunds, and account adjustments according to school policy
• Monitor outstanding balances and report delinquent accounts to the Director
• Serve as the primary contact for tuition and billing questions
• Provide account statements, payment reminders, and communicate past-due balances
• Coordinate billing and documentation for subsidy and tuition assistance programs, including UPK and CCAP
• Ensure family accounts accurately reflect subsidy approvals and payments.
• Maintain confidential financial records
• Ensure billing practices comply with enrollment agreements and school policies
• Support accurate financial reporting through organized documentation

ECE Floater

Key Responsibilities:

• Respond to teacher requests for classroom or bathroom support (“Office Please”)
• Assist children with bathroom needs, including accidents and pull-up changes, while maintaining their dignity, comfort, and hygiene
• Support teachers with supervision during hallway transitions, bathroom routines, and other activities as needed
• Assist teachers with classroom activities, setup, cleanup, and daily routines as needed
• Step into classrooms as needed to maintain required supervision ratios
• Assist with fundraising, volunteer coordination, and school-wide events by helping organize materials, communicate with volunteers, maintain records, and support event logistics
• Encourage positive behavior by modeling kindness, patience, and respect
• Follow school health, safety, and sanitation policies and procedures

Requirements

• Meet the requirements for the Early Childhood Teacher Qualifications as specified by the Colorado Department of Human Services
• Have or Obtain an Early Childhood Professional Credential 3.0 level 2 or higher in the Professional Development Information System
• Have basic knowledge in office technology tools (web-based, MS Office, etc.)
• Pass the CBI, FBI, and Trails background checks
• Meet health qualifications as required by the state
• Experience in billing, bookkeeping, accounts receivable, or office administration
• Strong organizational and customer service skills
• Proficiency with computer software; Brightwheel experience preferred
• Excellent attention to detail and ability to maintain confidentiality
• Ability to sit, kneel, bend, squat or crawl, take frequent walks, use hands and fingers, handle objects, tools or controls, and talk to and hear voices at many levels
• Ability to lift/move furniture, supplies, materials and equipment up to 50 lbs

Nice To Haves

• Bachelor’s degree
• Have the desire to serve preschool children in ways that are positive, loving, nurturing, and developmentally appropriate
• Work with our collaborative teachers who are dedicated to supporting one another, learning and growing together
• Possess strong interpersonal, relational, and organizational skills, flexibility, and the ability to multi-task

Benefits

• Employee discount
• Flexible schedule
• Paid time off

About Us

Cross of Christ Preschool and Kindergarten is a Colorado Shines Level 5 rated school located in Broomfield, Colorado. We are dedicated to providing a Christian-based school that fosters children’s learning and development cognitively, socially, emotionally, physically, and spiritually in a developmentally appropriate environment.