Office Services Supervisor

Office Services SupervisorFreeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic Office Services Supervisor to join our Chicago, Kansas City or Dallas team. The Office Services Supervisor assists in overseeing the firm's office services which include office vendors, office supplies, and maintenance of shared spaces such as conference rooms, kitchens, and lobbies. This position maintains the Firm's exceptional standards for productive office space. The Office Service Supervisor supports the Administrative Managers and supervises the daily tasks of Office Service Coordinators to ensure efficient operations, service delivery, and expense control.The following set of success factors describe the characteristics of those who are successful in our Firm:Helpful, Congenial, Personable, PositiveUnpretentious, Approachable, Respectful, Team OrientedAccountable, Takes Ownership, Corrects MistakesOrganized, Timely, Confidential, Responsive (within 24 hours)Duties and Responsibilities:Oversee the work product of Office Service Coordinators, ensuring daily tasks, projects, and other assignments are completed in a timely and effective mannerManages timekeeping and attendance records for Office Service Coordinators including PTO request, timecard adjustments and approvals.Assist with coordinating training of new hires and providing guidance regarding appropriate responses to employee office inquiriesCollaborate with Administrative Managers to ensure effective office spaces are managed for an efficient, safe, and productive operating environmentSets up newly acquired offices or office space.Assist Administrative Managers with vendor coordinationMaintains records and ensures FMG operations policies and procedures are followed in respect to office servicesCreates a uniform service delivery to all FMG office locationsEnsures offices are clean and represent the Firm standards of representationPerforms other related duties as assignedEducation, Experience, and Skills:Bachelor's Degree in any field or studyAt least two years of progressively responsible clerical experience requiredStrong supervisory and leadership skillsExcellent verbal and written communication skillsExcellent interpersonal and customer service skillsExcellent organizational skills and attention to detailExcellent time management skills, with a proven ability to meet deadlinesAbility to prioritize tasks and to delegate them when appropriateAbility to function well in a high-paced work environmentBasic understanding of how to operate standard business equipment.Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems.The position requires travel up to 20% by flight.What we offer you:Competitive compensationComprehensive benefits package, including medical, dental, and visionHSA and FSA plans available for employees and dependentsWork-life balanceGenerous PTO policy401(k) plan including a 3% Employer Safe Harbor contributionFirm paid life insurance and long-term disabilityEmployee Assistance ProgramYear-end bonuses and referral fee programsEEO StatementFreeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug?free workplace policy, which includes the ability to pass a pre?employment drug screen. Employees may be subject to reasonable?suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.