Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support the daily flow of incoming funds and payment activity for a school district in Golden, Colorado. This Long-term Contract position will play an important role in maintaining accurate financial records, processing transactions in PeopleSoft, and helping ensure funds are handled in line with established controls. The ideal candidate brings strong attention to detail, sound accounting judgment, and the ability to resolve discrepancies in a timely and thorough manner.

Responsibilities:
• Process incoming payments received through checks, electronic transactions, and bank transfers, ensuring each item is properly documented and posted.
• Prepare and complete deposits while verifying that all funds received are balanced and recorded accurately in the financial system.
• Enter deposit activity, payment transactions, and related accounting details into PeopleSoft to maintain complete and reliable records.
• Support accounts payable functions by assisting with invoice-related payments, including utilities and other district operating expenses.
• Create and post journal entries that align financial activity with district accounting standards and reporting needs.
• Maintain controlled records for sensitive financial and administrative items such as vehicle titles, petty cash accounts, voided payroll checks, and school safe information.
• Coordinate secure bank transport arrangements, including armored pickup scheduling for district deposits.
• Research variances, correct posting issues, and work with the finance team to reconcile balances and improve reporting accuracy.
• Follow cash-handling protocols and internal control procedures to reduce risk and protect district assets.• Experience in accounts payable and accounts receivable within a structured accounting or finance environment.
• Hands-on ability to code invoices and assign transactions to the appropriate accounts.
• Working knowledge of ACH processing, electronic payments, and deposit reconciliation practices.
• Proficiency with PeopleSoft for transaction entry, payment processing, or financial recordkeeping.
• Strong attention to detail with the ability to identify discrepancies and resolve them accurately.
• Understanding of accounting entries, account coding, and standard financial controls.
• Ability to manage confidential financial information with professionalism and discretion.