Student Affairs Professional II

Student Affairs Professional II

The application packet should include:

• A cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated in the posting
• A current resume
• A list of references and their contact information

Posting Details

Posting Number - S15256P

Working Title - Student Affairs Professional II

Department - COE-Counseling & Human Dev Svc

About the University of Georgia - Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department - As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFECOE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFECOE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education, with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.

Posting Type - External

Retirement Plan - TRS or ORP

Employment Type - Employee

Benefits Eligibility - Benefits Eligible

Full/Part time - Full Time

Work Schedule

Additional Schedule Information - Monday through Friday, 8:00AM-5:00PM

Advertised Salary - Commensurate with Experience

Posting Date - 06/05/2026

Open until filled - Yes

Closing Date

Proposed Starting Date - 07/06/2026

Special Instructions to Applicants - The application packet should include: A cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications stated in the posting A current resume A list of references and their contact information

Location of Vacancy - Athens Area

EEO Policy Statement - The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (View email address on click.appcast.io).

USG Core Values Statement - The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title - Student Services Assistant II

FLSA - Non-Exempt

FTE - 1.00

Minimum Qualifications - High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary - This position provides administrative and student services support for graduate programs in the Department of Counseling and Human Development Services. The role applies established University and Graduate School policies and procedures to assist prospective and current students, faculty, and staff. The position serves as a primary point of contact for student inquiries and acts as a liaison between the department, the UGA Graduate School, the Registrar's Office, and other campus units. The incumbent works closely with program coordinators and the Graduate Coordinator and reports to the Department Head.

Knowledge, Skills, Abilities and/or Competencies - Acts with integrity. Serves others in a responsive and respectful way. Readily learns new information and shares solutions and resources with others. Makes sound decisions including finding ways to make existing processes more efficient and/or effective. Expertise in the technical skills required for the position such as data management systems, computing software and applications. Communicates effectively – written and verbal.

Physical Demands - Sit at a computer for extended periods of time Phone use. Filing Some lifting (copier paper boxes)

Is driving a responsibility of this position? - No

Is this a Position of Trust? - Yes

Does this position have operation, access, or control of financial resources? - No

Does this position require a P-Card? - No

Is having a P-Card an essential function of this position? - No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? - No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) - Yes

Credit and P-Card policy - Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy - Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities - Admissions and Enrollment Support Provide information to prospective students regarding program requirements, admissions processes, and application procedures. Respond to inquiries from applicants, students, and parents via email, phone, and in-person communication. Coordinate and support program information sessions and recruitment activities. Review applications for completeness and follow up on missing documentation to ensure timely processing. Process and route application materials using GradSlate and GradStatus in accordance with established procedures. Prepare and organize application materials for faculty review. Enter and submit admissions decisions in the system following departmental guidelines.

Percentage of time - 30

Duties/Responsibilities - Student Services and Records Support Serve as a resource for current graduate students by providing guidance on registration, enrollment, and graduation processes. Apply University and Graduate School policies and procedures when assisting with student requests such as schedule adjustments, withdrawals, leave of absence, petitions, and graduation applications. Act as a liaison between students, faculty, the Registrar's Office, and the Graduate School to facilitate student services processes. Monitor student records, enrollment status, and academic progress (e.g., GPA, program milestones) and notify appropriate parties of issues or updates. Communicate important deadlines, policies, and procedures to students (e.g., registration, drop/add, graduation). Process and route required graduate forms (e.g., program of study, exam and defense forms) for approvals. Coordinate logistics for graduate examinations and dissertation defenses, including scheduling and communication. Provide basic guidance to faculty and students on use of systems such as GradSlate and university forms. Assist with routine student documentation, including funding letters and tuition waiver requests.

Percentage of time - 45

Duties/Responsibilities - Program and Curriculum Administrative Support Provide administrative support to program coordinators in maintaining program materials, including programs of study and student handbooks. Update and post program information to department websites and internal systems. Assist with course