Recruiting Coordinator and Administrative Assistant

Job Description

Job Description

Compensation: $20.00 – $25.00 per hour (DOE) + Performance-Based Bonuses

Job Brief

We are seeking a detail-oriented, multi-talented Recruiting Assistant-Coordinator to join our team on-site at our Murrieta office . This permanent, dual-impact role drives both our front-end talent/employer sourcing engine and our back-office financial administration.

On the operations side, you will crawl the web to research and data-entry for high-volume outreach campaigns to clients . On the financial side, you will manage day-to-day bookkeeping , invoicing, and contract logistics . The ideal candidate loves data, possesses a strong technical aptitude for online sourcing tools, and is proficient with QuickBooks Online.

Key Responsibilities

Sourcing & Recruiting Operations (60%)

• Web Crawling & Data Extraction: Extensively search the web, professional networks, directories, and job boards to post ads on Indeed, ZipRecruiter etc.
• List Building & Data Entry: Clean, format, and compile high-volume prospect contact using ATS system lists inside Microsoft Excel or Google Sheets for immediate campaign blasting.
• Contract Management: Build templates, distribute agreements, track signatures, and log finalized onboarding documents using DocuSign.

Bookkeeping & Financial Administration (40%)

• QuickBooks Online Management: Maintain up-to-date daily financial records, categorize business expenses, and perform routine account reconciliations.
• Invoicing & Accounts Receivable (AR): Generate and issue timely invoices to clients, monitor aging reports, and manage professional collections follow-ups on overdue balances.
• Accounts Payable (AP): Review vendor invoices, verify internal operational expense receipts, and prepare scheduled payments.
• General Accounting Support: Support basic ledger maintenance and assist with month-end financial reviews.

Required Qualifications & Skills

• Experience: 1–3 years of experience blending lead generation/data-sourcing with foundational bookkeeping or accounting clerk duties.
• Location Requirement: Ability to reliably commute daily to our office in Murrieta, CA.
• Software Mastery:
• QuickBooks Online (Moderate to strong practical navigation and entry)
• DocuSign (Templates, workflows, and tracking)
• Any Applicant tacking system ( ATS)
• Excel / Google Sheets (Intermediate formulas, sorting, data deduplication, and cleaning)
• Web Literacy: Highly efficient at searching, scraping, and extracting data from digital directories and professional web platforms.
• Financial Acumen: Practical understanding of basic accounting protocols (AR/AP lifecycles, ledger categorization, and invoice formatting).
• Work Style: Exceptionally organized self-starter who can seamlessly pivot from high-volume list building to precise financial tracking.
• College degree a big Plus

Etech Hi, Inc. is an equal opportunity employer/staffing firm and we are committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees and candidates because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate.

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