Accounts Payable Specialist

Accounts Payable Specialist

Tom James Home Office – Accounts Payable Department

Tom James is the world’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—controlling the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality.

We are looking for a full-time Accounts Payable Specialist to join our team. This person will be providing support to the Tom James Sales Professional Team.

Duties/Responsibilities:

Pays vendors by monitoring discount opportunities, payment discrepancies and documentation.

Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries in excel spread sheets.

Processes invoices daily via coding and reviewing pre-coded invoices along with entering vendor invoices into the accounting system.

Verifies vendor accounts.

Communicates with vendors, addressing inquiries, resolves payment issues while maintaining a positive relationship.

Gathers W-9 information from vendors, sets up new vendors and maintains AP database.

Files and maintains Accounts Payable invoices.

Approves and processes office supplies for retail offices.

Other duties as assigned.

Required Skills/Abilities:

Basic data entry skills

Strong Microsoft Office, Internet, and email skills

Good written and verbal communication skills

Strong organization and planning skills

Attention to detail and accuracy

Assertive and results oriented

Ability to learn quickly

Regular, on-site attendance required

Maintains confidentiality

Work Experience:

At least 1 years recent experience in accounts payable

Excellent verbal and written communication skills required

High School diploma, GED, or equivalent required

Equipment / Software Used:

Excellent Excel and other Microsoft Office skills.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.