Group HR Systems & Compliance Associate

Group HR Systems and Compliance Associate

This position can be based at any of the following locations:

• Cadillac, MI, US
• Salem, NH, US
• Cleveland, OH, US
• Melksham, Wiltshire, UK

Purpose of the Position:

The Group HR Systems & Compliance Associate supports the Group Systems and Compliance Manager in the effective administration and day-to-day operation of the Group's HR systems and compliance processes. The role focuses on supporting data accuracy, system functionality, and regulatory compliance activities, while assisting with HR reporting, audits, and ongoing system maintenance. Working closely with HR, Payroll, Finance, IT, and external vendors, the Associate helps maintain a consistent, compliant, and accurate employee data environment across the Group. The role also provides flexible support across HR systems, compliance, and project-based initiatives as required to meet evolving business priorities.

Key Responsibilities

• HR Systems & Data Support: Provide day-to-day support for global HR systems, assisting with routine system tasks, data maintenance, and user enquiries. Assist with the entry, validation, and maintenance of employee data, ensuring accuracy, consistency, and adherence to internal controls and data privacy requirements. Support regular data audits and data cleansing activities to help maintain system integrity and data quality. Assist in identifying basic system issues, data discrepancies, or process gaps, escalating complex issues to the Group Systems and Compliance Manager as appropriate. Support the documentation and maintenance of standard operating procedures (SOPs), process flows, and system guidance materials.
• Compliance & Regulatory Support: Assist with HR compliance activities, including preparation, coordination, and data support for annual and periodic requirements such as: Affirmative Action Planning, EEO-1 and BLS reporting, FLSA audits, State-specific compliance updates, UK statutory and compliance requirements. Support updates to system records, reports, and documentation to reflect regulatory, policy, or process changes under the guidance of the Manager.
• Reporting & Data Administration: Assist with the preparation, validation, and distribution of HR reports in line with reporting and compliance requirements. Support basic data analysis, reconciliations, and quality checks to ensure reporting accuracy and consistency. Maintain organized records and documentation related to reporting, audits, and compliance activities.
• Projects, Benefits & User Support: Provide support on HR systems and people-related projects, including data preparation, testing assistance, documentation, and change support. Support additional HR, systems, or compliance-related projects as required, ensuring tasks are completed accurately and within agreed timelines. Assist with annual open enrollment and employee benefits activities, including enrollment audits, data quality checks, vendor file feeds, and resolution of basic discrepancies. Assist in the development of system-related communications and training materials, including user guides and reference documents. Provide user support and training assistance to HR system users, helping answer routine questions and improving system understanding and adoption.

Required Qualifications and Experience

Experience supporting HR systems or working in an HR, HR operations, compliance, or systems-based role; experience with ADP is advantageous. Strong attention to detail with an interest in HR systems, data accuracy, and compliance. Degree-level qualification in Human Resources, Business, or a related field, or equivalent practical experience. Ability to handle confidential and sensitive information with integrity, professionalism, and discretion. Comfortable working collaboratively with colleagues across functions, locations, and time zones. Good organizational skills, with the ability to manage multiple tasks and priorities effectively. Willingness to learn and develop technical skills and knowledge of HR systems and compliance requirements. Clear written and verbal communication skills, with the ability to explain information in a helpful and user-friendly manner.

Desirable / Preferred Experience

Exposure to U.S. and/or UK employment law, HR compliance, or regulatory reporting requirements. Experience supporting HR reporting, audits, benefits administration, or system implementations. Experience working within a global or multi-site HR environment.

Why This Role Matters

The Group HR Systems & Compliance Associate plays a key supporting role in maintaining accurate people data, supporting compliance obligations, and ensuring HR systems operate effectively across the Group. By providing dependable systems, data, and project support, the role contributes to operational efficiency, regulatory compliance, and consistent employee experience.

About Avon Technologies

We design and produce life-critical personal protection solutions for the world's militaries and first responders. With a portfolio that includes Chemical, Biological, Radiological, Nuclear ("CBRN"), protection. We do this through our two brands, Avon Protection and Team Wendy. Our mission is to provide unparalleled protection for those who protect us, giving them the confidence to tackle challenging situations and helping them get home safe. At Avon Technologies, we recognize that our success relies on the collective efforts of our talented team. As an organization, we welcome individuals who embody our #FIERCE company values - fearlessness, integrity, excellence, resilience, collaboration, and the ability to execute.

Benefits

• Flexible Schedule
• Generous paid time off
• Competitive Compensation Package
• Learning and Development Opportunities
• Bonus Plan
• US Employee Stock Purchase Plan / UK Share Incentive Plan
• 401k Matching / UK Pension
• Tuition Reimbursement Program
• Mentorship Program
• Supplemental plans
• US Company-paid life and AD&D / UK Death in Service
• Medical/Dental/Vision

This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the job requirements, management reserved the right to modify, add or remove duties from particular jobs and to assign other duties as necessary. Responsibilities of this position may include direct and/or indirect physical or logical access to information, systems, technologies subjected to the regulations/compliance with U.S. Export Control Laws. U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain "non-U.S. persons" (persons who are not U.S. citizens or nationals, lawful permanent residents of the U.S., refugees, "Temporary Residents" (granted Amnesty or Special Agricultural Worker provisions), or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B, L-1, F-1, etc.) or non-U.S. citizens. To comply with these laws, and in conjunction with the review of candidates for those positions within Avon that may present access to export controlled technical data, Avon must assess employees' U.S. person status, as well as citizenship(s). The questions asked in this application are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position. The decision whether or not to file or pursue an export license application is at Avon's sole election. Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.g. H1B status). The anticipated salary range for candidates who will work in US $55,000.00 to $80,000.00 / UK £35,000.00 to £45,000.00 annually. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, type and years of experience within the industry, education, etc. EOE, Including Vet/Disability