Executive Assistant

Executive Assistant (Sales & Operations)

Overview

Most people will not like this role.

The right person will.

You will work directly with the founder and sit in the middle of everything that matters. The part of the business that makes money, and the part that keeps everything from breaking.

Your job is simple to understand and hard to do well.

Make sure deals move.

Make sure follow up happens.

Make sure nothing slips through the cracks.

At the same time, make sure the business runs clean.

Keep communication tight.

Control how time is spent.

Remove friction so the founder can focus on closing and growing.

This is not a sit back and wait role.

A significant part of the job is outbound outreach and follow up. Expect to spend 10 to 20 hours per week messaging prospects, following up, and booking calls. If you do not like outreach or do not want to follow up more than once or twice, this is not a fit.

This is also not a dead end role.

If you perform, this grows into one of two paths. You either move into a full Executive Assistant or Operator role working alongside the founder, or you move into a Sales role with closing responsibility and higher commissions.

You will start by owning pipeline, outreach, and execution while also helping keep the business running smoothly day to day.

If a deal is sitting, you follow up.

If something needs to be sent, you send it.

If something is messy, you clean it up.

If something is unclear, you figure it out and move it forward.

You will not be micromanaged. You will be expected to take ownership and get things done.

If that sounds like pressure, it is.

If that sounds like opportunity, you are probably a fit.

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About the Company

We run a marketing company focused on generating motor vehicle accident cases for law firms across the U.S.

You will be working directly with real prospects, real clients, and real revenue on a daily basis.

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What You Will Do

Keep the Pipeline Moving

Every deal has a next step.

You will:

• follow up with prospects and clients consistently

• make sure contracts are signed and invoices are paid

• keep deals moving from first contact to closed client

• make sure nothing sits idle

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Run Outreach and Create Pipeline

This is a core part of the role.

You will:

• run daily outbound outreach across LinkedIn, email, SMS, and occasional calls

• follow up across multiple touchpoints

• book qualified calls onto the founder’s calendar

• maintain consistent weekly activity

Expect to spend 10 to 20 hours per week here.

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Execute Fast

Speed matters.

You will:

• send agreements and invoices immediately after calls

• follow up until deals are closed

• keep momentum on every opportunity

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Run the Founder’s Day

You will take ownership of how the founder’s time is spent.

You will:

• manage calendar and scheduling

• prioritize what gets time and what does not

• handle inbox and communication triage

• protect time for high-value work

• make sure the right things get attention and the wrong things do not

This is not just scheduling. This is deciding what matters and keeping the day focused.

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Remove Friction

You will:

• handle coordination and loose ends

• keep priorities organized and moving

• fix anything that slows the business down

If something is messy, you clean it up.

If something is unclear, you figure it out or propose a solution.

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Keep Systems Clean

You will:

• manage CRM and pipeline visibility

• make sure nothing falls through the cracks

• ensure follow up is consistent

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What High Ownership Looks Like

• You do not wait for direction

• You follow up until something is resolved

• You are comfortable asking for responses and pushing things forward

• You take responsibility for outcomes, not just tasks

• You keep things moving every day

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Requirements

• Comfortable with outbound outreach, including cold messaging and occasional calls

• Comfortable dedicating 10 to 20 hours per week to outreach and follow up

• Strong written communication that is clear and direct

• Organized but biased toward action

• Able to operate without constant direction

• Comfortable managing calendar, priorities, and communication for a fast-moving founder

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This Role Is Not

• A passive assistant role

• A role where you wait for instructions

• A role without pressure or accountability

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Compensation

• Base: 50,000 to 65,000

• Performance bonus with total compensation in the 80,000 to 100,000 range for strong performers

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Growth Path

This role is designed to grow into:

• a full Executive Assistant or Operator role working alongside the founder

or

• a Sales role with closing responsibility and higher commissions

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How to Apply

1. Record a Loom video (2 to 3 minutes)

Cover:

• why this role fits you

• a time you had to follow up multiple times to get something done

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2. Email your Loom

Send to: View email address on click.appcast.io

Include:

• a short introduction

• your Loom link

Subject line:

Executive Assistant Application - Your Name

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Final Note

If you prefer clear instructions, defined tasks, and waiting for direction, this role is not a fit.

If you take initiative, follow through, and make sure things get done, we want to talk.