Temporary Medical Assistant

Position Summary:

The Temporary Medical Assistant shows genuine warmth with patients and has the ability to make them feel comfortable in the 

center while providing effective and technically competent nursing assistance to both patients and FAIHP clinical providers. The

Medical Assistant provides and facilitates the provision of information needed by both patients and clinicians. Furthermore,

s/he insures a smooth and well-connected patient flow.

ESSENTIAL DUTIES

1. Focus on Patients: Responds to and connects effectively with patients. Listens to our clients, treats them with

respect, gives them the quality they expect and deserve and responds immediately to their problems and needs.

1.1. Properly identifies patients’ and listens attentively to patients’ visit complaints, record all data accurately

and with the highest quality (e.g. medication, last menstrual period, birth control method) in the EHR.

1.2. Consistently secures and protects patient information: activates screen saver, minimizes screen, or log off

when walking away from computers for any period of time.

1.3. Assumes the role of a Health Coach by interviewing each patient, as determined by the care team, to

establish self-management goals, provides educational needs concerning self-care and disease

management and pre and post visit care.

1.4. Utilizes evidence-based Health Education Guidelines during each session

1.5. Ensures exam rooms are neat and set up appropriately for each patient exam.

1.6. Performs specimen collection, preparation and maintains required logs

1.7. Performs EKG’s, accu-checks, and other diagnostic procedures according to guidelines.

1.8. Medical Assistant takes initiative to keep patient informed of upcoming procedures and requirements, to

facilitate patient focus, involvement, and cooperation.

1.9. Discharge patients smoothly from back office areas and checks for any last-minute questions. Makes

return appointments as appropriate.

1.10. Relieves patients’ stress and anxiety with clear information

1.11. Provides patients with required educational materials including; lifestyle brochures (LCB), Vaccine

Information Statements (VIS), informs patients of content and answers any questions.

1.12. Routes all formal patient complaints and grievances to Back Support Supervisor or Department Head.

Solves what problems s/he can at “point of contact.”

2. Focus on Patient Flow: Maintains smooth patient flow. Is responsive to needs of patients, clinicians, and team

members.

2.1. Uses software locator consistently when rooming patients and scheduler to flow them out

2.2. Utilizes software locator to monitor flow simultaneously at all sites; takes the initiative to cover as needed

2.3. Maintains open communication with the Receptionist, routinely checks status of patients waiting to be registered and relays

status to the clinicians. 2.4. Dismisses patients effectively (e.g., complete lab requisition; administer injections and

immunizations according to guidelines, giving appointment, double checks paperwork).

3. Focus on Clinicians: Maintains effective assistance to, guidance of, and communication with providers.

3.1. Works in conjunction with the providers for walk-in patient (i.e., obtains and documents patient chief

complaint and presents to provider to determine if patient is to be seen or needs to be referred out).

3.2. Helps the providers maintain pace by keeping them informed of patients that are ready.

3.3. Prepares and sets up patients for exams according to providers’ expectations

3.4. Forewarns clinicians of possible complicated visits.

3.5. Assists providers when assistance is needed (i.e., chaperoning, translation, etc.)

3.6. Helps patients by providing basic knowledge of types of services provided by outside facilities.

4. Focus on Communication:

4.1. Practices effective telephone etiquette (e.g., think before you dial, make notes before you call, put a

patient on hold courteously, leave precise messages on who to call back)

4.2. Maintains good open communication with Supervisor and staff.

4.3. Communicates any delays or changes of schedule to Front Support, and Clinicians

4.4. Communicates room availability with each other, including providers

4.5. Utilizes e-mail to communicate with staff members and checks messages on a regular basis

4.6. As a team member of FAIHP the Medical Assistant respects and protects information regarding patients

and other team members and abides by the rules of the Confidentiality of Information Protocol.

4.7. Maintains good rapport with outside doctor offices and facilities

4.8. Participates in daily huddles with care team, consisting of Medical Assistants, Front Support Staff member,

and Clinician. In conjunction with daily huddles, schedules and pre-visit planning are discussed to provide

individual patient care.

5. Focus on Teamwork: Shows consideration through consistent participation: ready at work on time and

consistently prepared. Fully and clearly discloses key information to any team member in order to facilitate

getting work done, problems solved, decisions made, etc. Maintains confidentiality in essential matters; such as

patient information, and personal issues.

5.1. Staff are expected to work as a team, and be flexible to help other areas as needed.

5.2. Works flexible or extended hours where necessary

5.3. Demonstrates self-initiative & self-motivation to help the team with work flow; good team player. Acquires and maintains

the knowledge and skill necessary to work in all service suites.

5.4. Demonstrates consistent support and cooperation with all staff members, regardless of unit, department, or level.

5.5 Consistently reports to work on time. Internalizes attendance policies and makes effective and workable

decisions for self, families and service delivery.

5.6 Promotes mutual respect and allows others to get their work done by limiting interruptions.

5.7 Fits in well with team, gets along well with peers.

5.8 Demonstrates integrity and honesty

5.9 Participates in health center in-services; listens to and respects others’ ideas

5.10 Demonstrates good problem-solving skills, offer input/ideas when generating solutions.

5.11 Various other duties as assigned by supervisor. Duties and responsibilities may be added, deleted, or changed at any time

at the discretion of management, formally or informally either verbally or in writing.

5.12 Participates in daily huddles (See 4.8 above)

6. Focus on Infection control and maintenance of medical equipment:

6.1 Practices universal precaution per protocol and keeps work areas clean and clutter free

6.2 Disinfects, sterilizes, and autoclaves medical equipment according to guidelines

6.3 Cleans & disinfects rooms for next patient

6.4 Maintains daily log upkeep (dx test machines, refrigerator, etc.)

6.5 Initiates work request for any malfunctions of equipment, then obtain Supervisor’s approval

• Other duties as assigned in order to fulfill the agency’s purpose and continuous flow of operations.

MINIMUM REQUIREMENTS

EDUCATION:

• High School Diploma or GED

• Certification as Medical Assistant

• BLS for Healthcare providers

• CCMA Certification or equivalent (Has to be obtained within 6 months of your date of hire)

PRIOR EXPERIENCE:

• Previous experience in a health care setting as a Medical Assistant, or Health Care Aid

SKILLS:

• Quickly builds and maintains rapport with patients, providers, and staff of differing backgrounds; team player

• Knowledge of and/or sensitivity to the needs of the American Indian community/culture.

• Must demonstrate initiative and good judgment

• Demonstrated ability to communicate effectively and professionally both verbally and in writing.

• Attention to detail and excellent follow-through on work tasks

• Ability to work a flexible schedule

• Able to handle multiple tasks with perseverance and patience

A clear background check, a drug screen, and a negative TB test are required for employment.