Entry level Project Coordinator

Job Description

Job Description

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities
• Health insurance 

Job Summary
The Entry level Project Coordinator supports the planning, scheduling, and completion of Filtrex Service Group projects, including commercial service, equipment installations, and other assigned programs. This position keeps project information current, coordinates resources, and follows up on outstanding tasks so work moves forward on schedule. The Project Coordinator works with project leadership, field teams, clients, purchasing, and accounting from project setup through closeout.

Responsibilities 

• Set up project files and maintain schedules, milestones, task lists, and assigned responsibilities in company systems. 
• Review the approved scope, customer requirements, and deadlines with project leadership before work begins. 
• Track progress and open items; promptly report delays, missing information, or changes that could affect completion. 
• Maintain work orders, purchase records, approved changes, site photos, completion reports, and customer signoffs. 
• Track project costs against approved budgets and flag discrepancies or potential overruns to project leadership. 
• Confirm required closeout documents are complete and provide accurate supporting records to accounting for timely invoicing. 
• Follow up on incomplete work, missing documentation, and outstanding customer items until each is resolved or assigned for follow-up. 

Qualifications

• High school diploma or equivalent required; additional education in business, project management, or a related field preferred. 
• Experience in project coordination, scheduling, dispatch, or administrative support preferred, especially in HVAC, construction, or field service. 
• Strong organization and follow-through, with the ability to manage several projects and changing priorities. 
• Clear written and verbal communication, attention to detail, and sound judgment when escalating issues. 
• Proficiency with Microsoft Outlook, Teams, Excel, and Word; ability to learn project tracking and work order systems.