Facilities Office Coordinator

Full-time

Trusted Media Brands

About Us:
TMB (Trusted Media Brands) is the world's leading community-driven entertainment company engaging more than 200 million consumers worldwide across streaming TV, social media, web and print. Our portfolio of brands including FailArmy, Family Handyman, People Are Awesome, Reader's Digest, Taste of Home, The Healthy, and The Pet Collective, is powered by content that's inspired and created by our fans. Together our community sparks curiosity, fuels laughter, and inspires people to live big, full, fantastic lives. Learn more about our brands, our data-driven marketing solutions, our award-winning licensing services, and much more at
About the role:
We are looking for an organized and proactive Office Coordinator to join our team. Reporting to our Facilities Manager, this position will be the first point of contact for our employees and guests for office inquiries. They will handle reception duties along with collaborating with our teams for administrative support.
About you:
You will bring your fun and pleasant disposition to our guests and employees. You are a quick learner and willing to use your initiative to allow you to work alone without supervision. Can demonstrate good judgment by handling sensitive information in a confidential manner. Have a customer service-oriented mindset. If you're organized, proactive, and thrive in a dynamic environment, we invite you to apply to join our team.
Your day to day :
Office Management:
Serve as the first point of contact for all office-related inquiries, both internally and externally
Front desk coverage - Answer, and forward incoming phone calls
Maintain office supplies inventory, anticipate needs, and place orders as necessary
Coordinate office events, meetings, and conferences, including scheduling, setup, and catering arrangements
Manage incoming and outgoing mail, including sorting, distributing, and processing shipments
Ensure the cleanliness and organization of communal office areas
Assist with invoice processing, expense tracking, and budget management
Collaborate with other departments to support cross-functional initiatives and projects
Manage to new hire/separations in Milwaukee office
Work with Digital Editorial team management with customer request from RMS
Liaison with IT on computer equipment returns
AD Hoc administrative / Getty access, Mastheads
Manage to new security system/badges - Castle
Contributor mailings
Facilities Maintenance:
Conduct regular inspections of the office space to identify and address maintenance issues, safety hazards, and cleanliness concerns
Liaise with external vendors and service providers for facility repairs, maintenance, and renovations
Monitor and manage office equipment, including printers, copiers, and AV systems, to ensure proper functioning and maintenance
Maintain accurate records of office layouts, equipment allocations and security access
Update parking system for in-office employees and visitors
You Have :
High school diploma or equivalent
Proven experience in an administrative support role or similar position
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
Excellent verbal and written communication skills
Ability to work independently with minimal supervision and as part of a team
Positive attitude, professional demeanor, and strong work ethic
Handle sensitive and confidential information with discretion and professionalism
We value our people and offer a collaborative and engaging culture. As a Trusted Media Brands employee, you will enjoy work/life balance, generous time off and comprehensive benefits and programs. Learn more about what life is like working at Trusted Media Brands at .
Trusted Media Brands embraces inclusivity and values our diverse community. We are committed to building a team based on qualifications, merit and business need. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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Vacancy posted 26 days ago

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