Part-Time OIS Administrative Assistant

Overview INTERNATIONAL AFFAIRS (UA-INTP-IUBLA) About the Office of the Vice President for International Affairs (IU Global): The Vice President for International Affairs (OVPIA) and the teams of staff in OVPIA's offices steward international activity across all campuses of Indiana University (IU). We provide strategic leadership and advocacy for international programs and projects and coordinate the resources necessary to sustain their growth. Our goal is to enable as many students, faculty, and staff as possible to pursue international and intercultural knowledge and experiences and to become engaged global citizens. The Office of International Services (OIS) helps international students and scholars achieve their goals and provides social and cultural programming and visa- and immigration-related advising among other assistance. The Part-Time Administrative Assistant will provide a full range of high-level administrative support to the Associate Vice President (AVP) and coordinate the administrative activities of OIS. Responsibilities Provides executive and administrative support to the AVP, including calendar management, travel authorizations, meeting preparation, and presentation/materials development. Manages unit leadership calendars and supports internal and external communications. Performs general office tasks and other duties as assigned. Coordinates meetings and events: plans, schedules, and coordinates internal and external meetings, events, logistics, and hospitality; prepares and tracks meeting materials and ensures logistical needs are met; assists with project and event support in collaboration with OVPIA staff and campus partners. Completes financial and travel processing: processes purchases, travel arrangements, and expense reimbursements within IU systems. Provides data and reporting support: data entry, reporting tasks, maintaining contact lists, data collection, verification, tracking of data requests, report formatting, data cleanup, and aiding in the creation and maintenance of briefing materials. Oversees project and team coordination: attends team meetings, monitors tasks and deadlines, follows up with team members to ensure timely completion, and proactively communicates with directors regarding delays, questions, or challenges related to assigned tasks. Qualifications Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. Education Required: High school diploma or equivalent (such as HSED or GED). Preferred: Some college. Work Experience Required: 2 years of relevant experience. Preferred: Administrative support experience. Skills Proficient communication skills. Ability to simultaneously handle multiple priorities. Demonstrates ability to maintain confidential information. Excellent collaboration and team-building skills. Effective interpersonal skills. Highly thorough and dependable. Excellent organizational skills. Attention to detail. Ability to manage multiple priorities in a fast-paced environment. Preferred Skills Demonstrates interest in international affairs, such as studying or working overseas or within an international/intercultural organization in the United States. Demonstrates project management skills. Work Environment This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Location and Schedule Ferguson International Center, Bloomington, Indiana. This is an in-person position. Hours: 20 hours per week, with flexibility for increases/decreases based on availability and department needs. The position will not exceed 29 hours per week. A regular in-office schedule is required for the entire calendar year. Compensation and Benefits Salary: $18.00 - $23.00 per hour, based on experience and qualifications. For full-time staff employees, IU offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with IU contributions Flexible spending accounts for healthcare and dependent care Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses Paid holidays and paid time off Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about benefits by reviewing the IU Benefit Programs Brochure. Additional Information Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination for details. 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