Sr Subcontracts Administrator

At Paligen Technologies, our drive for success is strengthened knowing each of us supports the U.S. warfighter and modernizes the U.S. defense industrial base.

We support each team member with a comprehensive benefits package that fosters growth and well-being.

Medical, dental and vision plans

401k with company matching

Paid time off

Holidays

1. Our Vision
   To transform industry through innovation in manufacturing and engineering solutions.

Open Positions
Position:

Sr Subcontracts Administrator

Location:

Tampa, FL

Job Id: 337

of Openings: 2

Job Title : Sr. Subcontracts Administrator

Job Family: Supply Chain

Paligen Technologies is advancing critical defense modernization programs and is seeking an experienced Sr. Subcontracts Administrator to support its Supply Chain Management team. This role supports complex acquisition and subcontract strategies that enable design, construction, stand-up, and modernization or facilitation in support of national defense.

The Sr. Subcontracts Administrator will lead the full lifecycle of complex subcontracts - from acquisition planning and solicitation through negotiation, administration, subcontractor performance management, and closeout. This role is ideal for a seasoned subcontract professional who thrives in a high-visibility environment, enjoys influencing supplier strategy, and desires to create an impact to programs that directly support the warfighter and national security.

Responsibilities
Solicitation and Source Selection

Develop and issue Requests for Information (RFI), Requests for Proposals (RFPs) and Requests for Quotations (RFQs) for complex subcontracting efforts

Evaluate supplier responses, proposals and quotations, conduct source selection, and lead negotiations of price, schedule, and terms and conditions

Perform source justifications and cost and price analyses

Subcontract Award and Administration

Draft, review, and negotiate subcontract agreements, ensuring compliance with FAR/DFARS and other regulatory requirements

Administer subcontract awards and modifications across multiple contract types, including Firm-Fixed-Price (FFP), Time & Materials (T&M), etc., ensuring timely delivery, quality, performance, and alignment with facility stand-up or milestones.

Apply robust change-management principles to maintain scope integrity during facility activation phases.

Compliance and Risk Management

Ensure adherence to FAR/DFARS, all applicable laws, regulations, and internal policies

Identify and mitigate risks associated with subcontracts, including financial, schedule, and performance risks

Support audits and other compliance and risk management initiatives

Establish and maintain strong relationships with subcontractors, acting as the primary point of contact

Resolve issues and disputes, facilitating effective communication and collaboration between subcontractors and internal teams

Documentation and Reporting

Maintain accurate and complete subcontract files and records in accordance with FAR/DFARS and company policies and procedures

Prepare and present reports on subcontract status, performance, and compliance to management, suppliers, and/or customers

Participate and/or lead process improvement initiatives to enhance subcontracting practices and efficiency

Stay current with industry trends, best practices, and regulatory changes

Cross-Functional Collaboration

Partner closely with Program Management, Engineering, Contracts, Construction, and other departments

Collaborate and support other procurement efforts as required

Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, or a related field. A Master's degree or professional certification (e.g., CPSM, CPCM) is a plus

Minimum of 5 years of experience in subcontract administration, procurement, or supply chain management, preferably in the defense or aerospace industry

Proven experience with FAR/DFARS and government contracting in complex large-scale programs

Preferred:

Experience supporting modernization or facilitation programs in support of the DoD.

Skills

Strong negotiation and analytical skills

Excellent written and verbal communication skills

Highly organized and detail-oriented, and able to manage multiple priorities

Demonstrated integrity, collaboration, and commitment to continuous improvement

Proficiency in Microsoft Office Suite and ERP software systems

Ability to lead projects, support training and development, and act as a subject matter expert

Other Requirements

Travel:

Work Environment: Home office, supplier sites, manufacturing locations

Background Investigation/Drug Screen/US Person: Required

Paligen Technologies is an Equal Opportunity Employer. We value the unique skills and capabilities that our team members bring to our mission. We make all hiring and employment decisions based solely on individual qualifications, merit, and business needs. We strictly prohibit discrimination, ensuring a fair and objective selection process for all applicants.

We are proud to be an Equal Opportunity Employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable law.

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