Payroll Clerk

Company Overview Haddad Plumbing and Heating Inc. has Been in Business for 27 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry. Payroll Functions Verify and adjust employee time data in ExakTime daily to ensure all hours are accurate. Verify that each employee is clocked into the correct jobsite and job number in ExakTime daily. Set up new jobsites in ExakTime and iSolved using accurate information from Sage. Establish and maintain proper geofences in ExakTime. Coordinate with Supervisors to verify the appropriate radius and ensure employees can properly clock in and out. Enter sick, vacation, holiday, and other approved time into ExakTime as appropriate. Verify sick and vacation balances in iSolved for all employees and maintain accurate weekly attendance and sick/vacation records. Ensure all employees are properly set up in Sage, ExakTime, and iSolved during onboarding. All employee information must be complete, accurate, and consistent across each system. Verify employee benefit elections and eligibility. Confirm that all required deductions, including health insurance, 401(k), and other authorized deductions, are accurately processed. Enter sick and vacation time into the iSolved time portal to ensure accurate tracking and reporting. Enter manual timesheets into ExakTime when necessary and verify the accuracy of all manually entered time. Prepare and print the Executive Summary for CFO and Controller review, including all supporting documentation for sick, vacation, and holiday pay. Transfer all approved time from ExakTime to iSolved for payroll processing. Review all transferred time in iSolved and make any necessary corrections or adjustments prior to payroll submission. Review each employee’s payroll check for accuracy, including regular hours, overtime, sick/vacation/holiday hours, and all applicable deductions. Coordinate and maintain accurate time transfers between ExakTime, Sage, and iSolved. Review monthly health, dental, and vision insurance invoices against active employee records to ensure billing accuracy. Properly process employee terminations and resignations in ExakTime, iSolved, and Sage upon notification. Ensure employees follow all Company policies and procedures regarding call-outs, attendance, vacation requests, and other time-off requirements. Apply and enforce Company policies and procedures related to paid sick time, vacation time, holiday pay, attendance, and other time-off benefits. Assist Human Resources with employee onboarding and related administrative tasks as needed. Prepare and present labor, attendance, and job location reports for the Finance Manager. Perform other payroll, timekeeping, reporting, and administrative duties as assigned by the Finance Manager or CFO. Required Education and Experience Experience with payroll systems such as Isolved, ADP, or similar. Strong organizational skills, including multitasking and time-management. Excellent written and verbal communication skills. Strong interpersonal skills; capable of working independently and collaboratively. Enthusiastic about learning and advancing within the company. High attention to detail and quick retention of new information. Proficient in Microsoft Office Suite. Punctual and dependable. Preferred Education and Experience Associate’s degree in accounting, or one year of payroll, or an equivalent combination of education and experience. Bilingual in Spanish or Portuguese. Compensation $50,000-$60,000 Annually Benefits Include Medical Insurance Dental Insurance Vision Insurance 401(k) Plan with Company Match Paid Time Off (PTO) Paid Holidays Paid Vacation Opportunities for Career Growth and Advancement Position Type and Expected Hours of Work This is a Full Time Position. Days and Hours of Work are Monday through Friday, 8:00 am – 5:00 pm #J-18808-Ljbffr Haddad-Plumbing-