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Executive Assistant

The Grapevine Agency

Executive/Personal Assistant to Young Entrepreneur & Family Office Support

Santa Monica, CA/Malibu

Hours: Typically Monday through Friday, 9am–5pm with flexibility as needed

HYBRID - PLEASE BE WEST LA BASED

Salary: 90K-120K DOE plus Stipend towards Benefit

A highly discreet and grounded opportunity is available for an exceptional Executive/Personal Assistant to young entrepreneur.

This role requires someone who is deeply trustworthy, detail-oriented, emotionally intelligent, and highly capable of bringing structure, organization, and calm to an otherwise overwhelming period of transition. The ideal candidate is proactive, resourceful, service-oriented, and comfortable handling both personal and administrative responsibilities with maturity and discretion.

The position will oversee a blend of family office support, household coordination, rental property management, and executive assistance tied to a growing real estate business. This is a hands-on role for someone who enjoys helping others and can seamlessly move between logistics, operations, and day-to-day support.

Responsibilities Include:

Managing personal and administrative support for both siblings

Organizing, reviewing, and tracking important family, legal, and financial documents

Tracking payments related to investments, including due dates, confirmations, documentation, and coordination with financial or advisory contacts as needed

Managing calendars, appointments, reminders, reservations, and travel coordination

Assisting with rental property oversight, tenant communication, vendor scheduling, and maintenance coordination

Liaising with vendors, contractors, service providers, and household contacts

Assisting with light household management and operational needs

Creating organized systems for files, records, schedules, and ongoing tasks

Handling errands, personal shopping, returns, gifting, and day-to-day personal needs

Assisting with planning dinners, gatherings, and occasional small events

Tracking expenses, deadlines, and ongoing projects

Serving as a thoughtful, solutions-oriented right hand who can anticipate needs and help reduce day-to-day overwhelm

Ideal Candidate:

Highly organized with excellent follow-through and attention to detail

Calm, grounded, and capable of handling sensitive situations with professionalism

Able to pivot seamlessly between personal, household, and executive support

Strong administrative and communication skills

Tech-savvy and comfortable managing digital systems, spreadsheets, and calendars

Proactive, resourceful, and comfortable working independently

Polished, adaptable, low ego, and genuinely service-minded

Vacancy posted more than 2 months ago

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