Executive Assistant
The Grapevine Agency
Executive/Personal Assistant to Young Entrepreneur & Family Office Support
Santa Monica, CA/Malibu
Hours: Typically Monday through Friday, 9am–5pm with flexibility as needed
HYBRID - PLEASE BE WEST LA BASED
Salary: 90K-120K DOE plus Stipend towards Benefit
A highly discreet and grounded opportunity is available for an exceptional Executive/Personal Assistant to young entrepreneur.
This role requires someone who is deeply trustworthy, detail-oriented, emotionally intelligent, and highly capable of bringing structure, organization, and calm to an otherwise overwhelming period of transition. The ideal candidate is proactive, resourceful, service-oriented, and comfortable handling both personal and administrative responsibilities with maturity and discretion.
The position will oversee a blend of family office support, household coordination, rental property management, and executive assistance tied to a growing real estate business. This is a hands-on role for someone who enjoys helping others and can seamlessly move between logistics, operations, and day-to-day support.
Responsibilities Include:
Managing personal and administrative support for both siblings
Organizing, reviewing, and tracking important family, legal, and financial documents
Tracking payments related to investments, including due dates, confirmations, documentation, and coordination with financial or advisory contacts as needed
Managing calendars, appointments, reminders, reservations, and travel coordination
Assisting with rental property oversight, tenant communication, vendor scheduling, and maintenance coordination
Liaising with vendors, contractors, service providers, and household contacts
Assisting with light household management and operational needs
Creating organized systems for files, records, schedules, and ongoing tasks
Handling errands, personal shopping, returns, gifting, and day-to-day personal needs
Assisting with planning dinners, gatherings, and occasional small events
Tracking expenses, deadlines, and ongoing projects
Serving as a thoughtful, solutions-oriented right hand who can anticipate needs and help reduce day-to-day overwhelm
Ideal Candidate:
Highly organized with excellent follow-through and attention to detail
Calm, grounded, and capable of handling sensitive situations with professionalism
Able to pivot seamlessly between personal, household, and executive support
Strong administrative and communication skills
Tech-savvy and comfortable managing digital systems, spreadsheets, and calendars
Proactive, resourceful, and comfortable working independently
Polished, adaptable, low ego, and genuinely service-minded
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