Medical Secretary - Hematology Oncology [Manahawkin, NJ] - MS 26-15639

Job Description

Job Description

JOB TITLE:  Medical Secretary – Hematology Oncology

JOB OVERVIEW

Location: Manahawkin, NJ 08050
Job Type: Contract (13 weeks) / (NO BENEFITS)
Schedule: Monday to Friday, 8:00 AM – 4:30 PM
Hours: 40 hours per week

Pay Rate: $20-22 per hour

JOB SUMMARY:  This role provides administrative and secretarial support to the Hematology Oncology department. The ideal candidate is organized and detail-oriented, with strong administrative and secretarial skills, excellent customer service abilities, and experience coordinating schedules, meetings, correspondence and departmental documentation.

RESPONSIBILITIES

Administrative and Secretarial Support

• Provide administrative and secretarial support to medical leadership and department staff.
• Assist with office supply requests, equipment requisitions and general administrative needs.
• Provide backup administrative support to other medical affairs staff as needed.

Meetings and Scheduling

• Coordinate departmental and medical staff meetings, including scheduling, room reservations and meeting notifications.
• Prepare meeting agendas, record minutes, distribute documentation and follow up on action items.
• Coordinate physician on-call schedules and communicate schedule changes.

Communications and Records

• Prepare and distribute correspondence, reports, schedules and other departmental communications.
• Maintain attendance records and updated physician contact and mailbox listings.
• Organize, duplicate, distribute and maintain departmental records and documents.
• Answer incoming telephone calls, take accurate messages and place outgoing calls.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent.
• Four years of secretarial experience, or equivalent employment experience or education.
• Proficiency in PC-based office software.
• Strong customer service, scheduling, organizational and multitasking skills.

PREFERRED QUALIFICATIONS

• Previous healthcare or hospital experience.
• Knowledge of medical terminology.
• Post-secondary coursework in medical terminology.
• Secretarial science education or comparable experience.