Parts Manager

At SVE Autobody Specialists, precision, discipline, and execution define everything we do. We specialize in restoring premium and luxury vehicles to like-new or better condition, and our production performance depends on flawless parts management. The Parts Manager is a critical control point that drives cycle time, technician efficiency, and profitability. Position Overview We are seeking a highly organized, detail-driven Parts Manager to lead all aspects of parts procurement, verification, staging, and inventory control. This role ensures that every job is 100% parts-ready before production begins , eliminating delays and enforcing operational standards that keep the shop running efficiently. You will work closely with estimators, technicians, and leadership to ensure accuracy, accountability, and uninterrupted workflow. What You’ll Do Parts Procurement & Vendor Management Order all parts based on approved estimates and supplements Utilize approved vendors and systems (CCC, CollisionLink, PartsTrader, etc.) Ensure best pricing, availability, and vendor performance Document all orders and communication in CCC Maintain accurate vendor records and notes Receiving, Inspection & Verification Verify all incoming parts for: Accuracy (correct part) Completeness (nothing missing) Condition (no damage) Inspect critical components before acceptance Coordinate technician review for salvage parts Resolve discrepancies immediately with vendors Parts Staging & Inventory Control Assign and stage parts by repair order (RO) and technician Ensure each job has a clean, organized, and complete parts bin Mirror-match parts to damaged components before staging Prepare full job packages including parts and printed worksheets Production Support & Workflow Coordination Distribute parts to technicians at job start Review parts with technicians before work begins Check in multiple times daily to prevent downtime Deliver supplement parts immediately upon arrival Proactively resolve delays before they impact production Communicate all issues to Production Manager and GM Supplements & Repair Continuity Order supplement parts only after approval Ensure rapid turnaround on supplement parts Maintain close coordination with estimators and technicians Financial Processing & Documentation Post all parts and sublet invoices into CCC accurately Attach invoices to the correct RO dailyVerify vendor pricing and discounts Track discrepancies and resolve billing issues Returns, Credits & Reconciliation Process returns quickly and accurately Monitor credits due weekly Ensure 95% or more of credits are resolved within 30 days Escalate vendor issues when necessary Pre-Production Readiness Control Confirm every job is 100% ready before production: All parts received, verified, and staged Worksheets printed and matched No missing components Review upcoming jobs to catch gaps early Inventory & Shop Organization Maintain a clean, organized parts department Manage shop supplies and inventory levels Review and resolve aged parts (over 4 days) Eliminate unused, excess, or idle inventory What Success Looks Like 95% or more of jobs have 100% parts before reassembly Parts accuracy 97% or more (first-time correct orders) Technician downtime from parts issues 2% or less Parts-related delays 0.5 days or less per RO 95% or more of credits resolved within 30 days Zero mixed, lost, or misallocated parts What We’re Looking For Experience in automotive parts management (collision industry preferred) Strong knowledge of CCC and parts procurement systems Exceptional attention to detail and organizational skills Ability to manage multiple priorities in a fast-paced environment Strong communication and problem-solving skills High accountability and ownership mindset Why Join SVE Autobody? Be a key driver of production efficiency and shop performance Work in a structured, high-accountability environment Play a direct role in reducing cycle time and improving profitability Join a team committed to excellence and continuous improvement Benefits Eligible for participation in company offered medical, dental and vision plans. Eligible for paid time off. If you thrive on precision, ownership, and running a tight, efficient operation— this is your role. Apply today. #J-18808-Ljbffr