Administrative Assistant

Job Description

Job Description

Qualifications:
Education: High School Diploma or equivalent (Associates Degree or higher preferred).
Experience: At least 1-2 years of experience in a warehouse or administrative role.

Skills:
Strong computer skills, especially with Microsoft Office Suite (Excel, Word, Outlook) and warehouse management software (WMS).
Excellent organizational skills and attention to detail.
Ability to multitask and prioritize in a fast-paced environment.
Good communication skills, both written and verbal.
Basic knowledge of warehouse operations and inventory management.

Physical Requirements:
Ability to sit, stand, and use a computer for extended periods.

Responsibilities:
Key Responsibilities:
Data Entry and Documentation:
Maintain accurate and up-to-date records of inventory, shipments, and warehouse activities.
Process shipping orders, receipts, and other relevant warehouse documentation.
Ensure all incoming and outgoing shipments are recorded in the warehouse management system (WMS).

Inventory Control Support:
Assist in inventory tracking, reconciliation, and reporting.
Generate inventory reports, identify discrepancies, and assist with stock audits.

Communication and Coordination:
Serve as a point of contact for internal teams, vendors, and drivers regarding shipment status, orders, and other inquiries.
Assist in scheduling and coordinating deliveries, pickups, and other logistics needs.

File Management and Organization:
Maintain organized physical and digital filing systems for all warehouse-related documents.
Ensure compliance with company policies and procedures related to document storage and retrieval.

Customer Service:
Address inquiries from customers and suppliers regarding shipping status, order tracking, and inventory.
Assist in resolving issues related to shipping errors, damaged goods, or other warehouse concerns.

General Office Support:
Perform general clerical duties such as answering phones, emails, and scheduling meetings.
Prepare reports, correspondence, and other documentation as required by the warehouse management team.