Proposal Coordinator

Job Description

Job Description

Position Summary :
Agil3 Technology Solutions (A3T) is seeking a detail-oriented and proactive Proposal Coordinator to support the full lifecycle of proposal development for federal government contracting opportunities. The Proposal Coordinator plays a critical role in ensuring high-quality, compliant, and timely submissions by managing schedules, formatting proposal documents, coordinating with cross-functional teams, and assisting with the production and delivery of final proposals.

• Coordinate all administrative aspects of proposal development, including document formatting, version control, compliance checks, and final production.
• Maintain and monitor proposal schedules and calendars to ensure all deadlines are met.
• Assist Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink, Red, Gold).
• Create and manage proposal outlines, compliance matrices, and content templates based on RFP requirements.
• Collect, edit, and integrate input from subject matter experts (SMEs), subcontractors, and internal stakeholders.
• Ensure proposals adhere to customer instructions, company standards, and branding guidelines.
• Track and manage data calls, past performance inputs, resumes, and other proposal content.
• Assist in maintaining the proposal content library and ensuring materials are current and compliant.
• Coordinate proposal production, including submission via electronic portals or hardcopy if required.
• Support post-submission activities such as final archiving, lessons learned sessions, and debrief preparations.

• Bachelor’s degree in English, Communications, Business, or a related field; or equivalent work experience.
• 3+ years of experience in proposal coordination or development, preferably in a federal contracting environment.
• Strong understanding of the federal RFP process, including FAR and DFARS requirements.
• Exceptional attention to detail, organizational, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, and Teams.

• Ability to work independently and as part of a collaborative team under tight deadlines.

• Strong proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience managing proposals using shared document libraries and collaboration tools.
• Familiarity with version control and document formatting best practices in a proposal environment.
• Exposure to proposal development methodologies (e.g., Shipley) is a plus.

• APMP certification or similar proposal training is desirable.

• Fast-paced, deadline-driven environment.
• Occasional extended hours or weekend work to meet proposal deadlines.

Company Overview

Agil3 Technology Solutions LLC ("A3T") is a Northern Virginia based, ISO 9001, ISO 20000-1 & ISO 27001 Certified, Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A recent recipient of the prestigious Washington Technology TOP 50 (ranking #9, and on the list for last 4 years!), A3T is experiencing industry leading recognition and growth. In addition to the CEO’s recognition as an “All-Star Entrepreneur”, A3T is recognized by Inc Magazine as one of the fastest growing companies in the country, by Vet 50 as Fastest Growing Veteran-Owned Businesses, and is featured in CyberSecurity Ventures / Cybercrime Magazine! “As a go-to Women-Owned Cybersecurity company in US and internationally”. As part of our growth, we are looking for YOU to join our growing team.

A3T offers excellent benefits to enhance the work-life balance, including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Tuition and Professional Development Assistance
• Parking/Travel Reimbursement (metropolitan areas)

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