Human Resource Specialist

Starting Date: Immediately Location: Central Office, Human Resource Department Reports to: Director/Manager of Human Resources Contract Length: 203 days Pay Schedule: Specialist Pay Schedule Hours: 7:30 a.m. – 4:30 p.m. Union Status: Non-Union Human Resource Specialist General Job Function To facilitate effective and efficient management of the Human Resource Office in support of the duties and responsibilities of the Manager/Director. Education, Training, Experience High School graduate Must have a minimum of 3 years of experience in Human Resources Must have knowledge and demonstrate skills in office equipment and computer programs Proficient in Microsoft Word, Excel, Access, PowerPoint, and Outlook. Knowledge, Skills and Abilities Acquired competencies relating to effective office practices and procedures File Maintenance and Records Administration Resources Used in Performing this Job Standard office equipment and a vehicle for district travel. A district car may be used or mileage reimbursement is available if the employee uses their own vehicle. Physical/Cognitive Requirements Regularly required to walk, talk and listen. Frequently required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times. Environmental Conditions The noise level in the work environment is usually moderate. Essential Job Functions Maintenance of all personnel records for certified and non-certified employees and adherence to strict confidentiality requirements. Assist the HR Manager/Director in compiling and posting all vacancy announcements. Compile personnel action forms (PAFs) and START ORDERS. Obtain, collect, and organize pertinent data as needed for reports and annual budget, and assist HR Manager/Director in completing required personnel reports. Advise employees of licensure/certification procedures and Highly qualified status. Assesses training and experience of applicants for certified positions and determines eligibility in accordance with New Mexico State requirements. Assist the HR Manager/Director in initiating and overseeing evaluations for district employees. Process new employees, including background checks, fingerprinting, drug testing, all new hire paperwork, letters of intent, contracts, personnel file, and badges. Handle routine correspondence with applicants and employees as well as requests for information. Assist the HR Manager/Director with all requests. Write letters. Collect information that is sent out to all staff. Retrieve all documentation from all staff. File all documents into the personnel files when retrieval is complete. Maintain Synergy, Visions, Access, Timeclock, and online application systems. Maintain day‑to‑day routine functioning of the Human Resource Office. Ensure absolute confidentiality and security of district personnel files, enforcing limitations and structured utilization of such files by persons whose access is authorized only by the Superintendent and/or Director. File all documents in a timely manner. Process online applicants. Print application and corresponding documents. Respond with email of missing information. Check licensure and print for file. Make copies as per requests. Other duties as assigned. Personal Accountability Demonstrates reliability as evidenced by attendance records and punctuality. Properly notifies supervisor and/or designee of absences or tardiness. Begins and completes work within the allotted time. Consistently appears in attire appropriate to the work environment. Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application. Protects the District’s resources through appropriate and careful use of supplies and equipment. Utilizes appropriate body mechanics to aid in the prevention of muscle strain and injury. Upon an offer of employment, candidates must pass a pre‑employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check, and provide necessary documentation qualifications. Contact Information Victoria Trujillo, Director of Human Resources Central Office Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr