Maintenance Support Clerk

JOB PURPOSE:

Perform duties to source, negotiate, purchase, and manage parts and materials for equipment and facility maintenance departments to ensure timely, cost-effective procurement, and operational efficiency.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Identify and evaluate suppliers for maintenance parts and materials.
• Ensure timely procurement to minimize equipment downtime.
• Negotiate contracts, pricing, and delivery terms.
• Build Preventative Maintenance (PM) kits and parts for reactive work.
• Monitor and manage inventory levels to maintain stock availability.
• Conduct regular inventory audits and optimize stock levels.
• Implement strategies to reduce excess inventory and waste.
• Complete inventory migration to the Manager Plus system.
• Work closely with maintenance teams on parts requirements.
• Communicate with internal stakeholders about procurement and timelines.
• Coordinate with purchasing to maintain accurate inventory records in Insight and Manager Plus.
• Prepare and maintain purchase orders, contracts, and supplier records.
• Generate reports on purchasing activities, inventory levels, and supplier performance.
• Perform other duties as assigned.

SUPERVISORY/MANAGEMENT RESPONSIBILITIES:

None

COMPETENCIES:

• Organization and task prioritization : Effectively prioritize tasks to allow for work with clear objectives and ensure that all efforts are directed and aligned with the company’s goals.
• Attention to Detail : Accomplish tasks and processes completely and with a high level of accuracy.
• Customer Service: Develop and maintain strong relationships by listening, understanding, and responding to identified needs in a timely manner.

• Initiative: Identify what needs to be done and perform those duties fully without being asked or before the situation requires it.
• Continuous Quality Improvement : The ability to strive for high-quality performance and take the initiative to improve products, services, or processes.

• Teamwork and Cooperation : Work cooperatively within diverse teams, work groups, and across the organization, to achieve group and organizational goals.

MINIMUM REQUIRED QUALIFICATIONS:

Education: High school diploma or equivalent.

Experience and/or Training:

• 1 year of experience in a purchasing role which includes:
  1. Researching new vendors,
  2. Analyzing and negotiating competitive pricing, and
  3. Creating and receiving purchase orders.

Licenses/Certificates: None

Technology/Equipment: Proficiency working in Microsoft Office Suite, strong working knowledge of Excel, and ERP manufacturing software.

PREFERRED QUALIFICATIONS:

Education: Associate’s degree or equivalent experience.

Experience and/or Training:

• Knowledge of maintenance processes and parts used in industrial or manufacturing environment.
• Experience conducting data analysis and creating various reports.

Licenses/Certificates : None

Technology/Equipment: Maintenance software (Manager +)

PHYSICAL AND MENTAL DEMANDS:

Sitting for long periods of time, 6-8 hours per day. Walking, speaking, hearing, and seeing. Listen and observe the environment for hazard prevention. Use hands for tools and typing. Semi-frequently lift up to 50 lbs. Some tasks may require employee to bend, stoop, twist, and turn.

WORKING ENVIRONMENT:

Indoor working environment. Office is temperature-controlled all year round. Production may be hot in the Summer and temperature-controlled in the Winter. Moving machinery, i.e. forklifts, movable carts, etc.; uneven ground where cart tracks are identified. Air quality may be dusty and potentially require additional PPE in certain areas. Sound level below 85 decibels except in areas specified as requiring hearing protection.

EMPLOYER STATEMENT:

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. The mental and physical requirements are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. This job description represents characteristics the individual may encounter while performing the essential functions of this position.

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