Administrative Assistant - Title

Diaz Anselmo & Assoc. PA

Job Description

Diaz Anselmo & Associates is looking for a detail-oriented and organized Administrative Assistant to join our growing Title team. If you enjoy working in a fast-paced environment, managing important documents, and collaborating with a supportive team, we'd love to hear from you!

In this role, you'll play an important part in supporting title and mortgage-related processes, helping ensure documents are completed accurately, deadlines are met, and clients receive exceptional service.

What You’ll Do:

As a member of our Title team, you will:

Manage the full lifecycle of Assignments of Mortgage (AOMs) from receipt through final recording.
Prepare, file, and track real estate documents, including Lis Pendens and Title Order Instruments.
Review legal descriptions and coordinate approvals to ensure accurate submissions.
Monitor title production timelines, follow up on aging files, and order title gap searches as needed.
Maintain accurate information in company systems and client portals.
Assist Title Examiners and Legal Assistants with document retrieval and administrative support.
Help prepare complaint and summons packages while meeting important deadlines.
Manage shared departmental inboxes and provide timely, professional communication.

What We're Looking For:

Required Qualifications:

2+ years of administrative, legal assistant, paralegal, title, mortgage, or related experience.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a deadline-driven environment.
Proficiency with Microsoft Office Suite.
High school diploma or equivalent.

Preferred Qualifications:

Experience in foreclosure, creditor rights, real estate, title, or mortgage-related work.
Familiarity with Perfect Practice, ICE, Tempo, ADR, or similar systems.
Associate's or Bachelor's degree.

Why Diaz Anselmo & Associates?

At Diaz Anselmo & Associates, we value teamwork, professionalism, and continuous growth. We offer a collaborative and supportive work environment where your contributions make an impact. You'll have the opportunity to build your knowledge, develop your skills, and be part of a team dedicated to excellence.

If you're dependable, detail-oriented, and ready to take the next step in your career, apply today and join our team!

Apply

Vacancy posted 24 days ago

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