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Administrative Assistant

Strategic Staffing Solutions

Deerfield, IL
Job Description

Job Title: Administrative Assistant

Location: Deerfield, IL

Duration: 12 months + Possibility to Extend and/or Convert to FTE

Pay Rate: $22/HR (W2 Only)

Job/Role Description:

  • This role provides administrative support to multiple advisor teams within a fast-paced Central Operations environment focused on helping clients achieve their personal financial goals.
  • The position involves a wide range of operational and administrative tasks including preparation and handling of confidential materials, document management, expense reporting, and time-sensitive processes.
  • This position will ensure high-quality support through strong organization, attention to detail, and responsiveness to team needs in a collaborative setting.
  • Provide administrative support to multiple advisor teams including preparation, review, and editing of confidential correspondence
  • Perform document scanning, management, and archiving across multiple systems
  • Prepare travel expense and billing allocation reports
  • Handle preparation and processing of time-sensitive quarterly client tax payments
  • Support miscellaneous administrative projects as needed
Required Qualifications
  • Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook
  • Ability to work in a fast-paced environment and think clearly under pressure
  • Excellent communication skills with a team-focused approach
  • Extremely organized and detail-oriented
  • Experience with front desk reception or similar administrative support
  • Proven ability handling confidential and sensitive information
  • Experience managing competing priorities and deadlines
  • Background in scanning and digitizing documents along with electronic archiving
  • Experience preparing and reconciling travel and expense reports
  • Familiarity with time-sensitive tax-related processes
  • Reliability and understanding that the role is almost exclusively operational with no client interaction
  • Strong ability to support advisor teams with administrative and operational tasks
Apply
Vacancy posted more than 2 months ago

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