Administrative Assistant
$22 per hourStrategic Staffing Solutions
Job Description Job Title: Administrative Assistant Location: Deerfield, IL Duration: 12 months + Possibility to Extend and/or Convert to FTE Pay Rate: $22/HR (W2 Only) Job/Role Description:
- This role provides administrative support to multiple advisor teams within a fast-paced Central Operations environment focused on helping clients achieve their personal financial goals.
- The position involves a wide range of operational and administrative tasks including preparation and handling of confidential materials, document management, expense reporting, and time-sensitive processes.
- This position will ensure high-quality support through strong organization, attention to detail, and responsiveness to team needs in a collaborative setting.
- Provide administrative support to multiple advisor teams including preparation, review, and editing of confidential correspondence
- Perform document scanning, management, and archiving across multiple systems
- Prepare travel expense and billing allocation reports
- Handle preparation and processing of time-sensitive quarterly client tax payments
- Support miscellaneous administrative projects as needed
- Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook
- Ability to work in a fast-paced environment and think clearly under pressure
- Excellent communication skills with a team-focused approach
- Extremely organized and detail-oriented
- Experience with front desk reception or similar administrative support
- Proven ability handling confidential and sensitive information
- Experience managing competing priorities and deadlines
- Background in scanning and digitizing documents along with electronic archiving
- Experience preparing and reconciling travel and expense reports
- Familiarity with time-sensitive tax-related processes
- Reliability and understanding that the role is almost exclusively operational with no client interaction
- Strong ability to support advisor teams with administrative and operational tasks
Vacancy posted 2 days ago
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