Accounts Payable/Receivable Manager

Job Description

Job Description

General Description:

The Construction Account Manager within FLC Contracting, LLC is responsible for overseeing our company's financial data within our accounting software (Spectrum/Viewpoint). This includes accounts payable, accounts receivable and daily financial entries and reconciliations. 

Why Work Here

FLC Contracting, LLC. is dedicated to both our employees and clients. We strive for excellence in everything we do. From client relationships to employee development. If you are committed to your career, accept accountability and doing what’s right, we want you! PTO, Insurance, 401K and training are just a few of the benefits we offer. Let’s help each other the best we can be!

General Accountability:

• Process vendor, subcontractor, and supplier invoices accurately and on time
• Match invoices to purchase orders, contracts, and receiving reports
• Code invoices to jobs, cost codes, phases, and general ledger accounts
• Prepare and process weekly/monthly check runs and ACH payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized AP files (contracts, invoices, lien documents)

• Accountable for all aspects of accounting and finance
• Manage, develop and Integrate Accounting Systems
• Meet Accounting Deadlines
• Manage Accounts Receivable Accounting
• Manage Accounts Payable Accounting
• Manage Income and Financial Statements
• Manage job cost Accounting

Construction-Specific Knowledge & Skills

• Job Cost Accounting
  • Understanding of cost codes, phases, and cost types
  • Ability to post costs correctly to specific projects
• Subcontractor Payments
  • Review subcontractor invoices against contracts and approved pay apps
  • Track retainage (withheld percentages)
  • Verify compliance before payment
• Lien Law & Compliance
  • Collect and track:
    • W-9s
    • Certificates of Insurance (COIs)
    • Lien waivers (conditional/unconditional, progress/final)
  • Ensure payments comply with state lien laws
•   Progress Billing / Pay Applications
  • Understand AIA pay applications (G702/G703) or similar formats
  • Coordinate with project managers for approval
• Software & Technical Skills
  • Construction accounting software (one or more often required):
    • Sage 300 / Sage 100 Contractor
    • Viewpoint - Spectrum
  • Strong Excel skills (sorting, VLOOKUP/XLOOKUP, pivot tables)
  • Familiarity with document management systems

General Responsibilities:

• Maintain, Manage, Develop & Improve Documented System of Accounting Policies & Procedures
• Maintain & reconcile all GL accounts
• Manage, Prepare & Oversee Company Taxes, tax returns, employee taxes, reports; W-2's, 1099's, etc.
• Manage all audits to include payroll, taxes, insurance, union, and year-end audits
• Manage month-end close procedures and execute On-time
• Monitor & Manage All Liabilities, Debt & Loans
• Oversee/Monitor compliance with local, state and federal reporting requirements, taxes, etc.
• Manage & Reconcile all cash, banking, bank accounts and banking functions
• Assist Estimating & Project Management with accounting data for accurate bidding
• Provide accounting support to Estimating, Project Management & Field
• Generate any and all financial reports for President on monthly, quarterly and annual basis or as requested
• Maintain & Monitor All Company Insurance, Employee Insurance & Benefits, etc.
• Manage Annual Audits of Payroll, Worker’s Comp & General Liability Insurance
• Make bank deposits or as needed
• Invoice for all Company Labor, Burden & Equipment to jobs
• Track AR Aging Report
• Manage, Monitor, Follow-Up & Collect All Accounts receivables
• Assist Project Managers in generating and submitting Monthly Pay Applications
• Manage weekly invoices for payment processing
• Code and enter invoices into accounting system for payment
• Cut checks for all invoices once distributed and approved by appropriate departments once a week
• Reconcile vendor statements on a monthly basis and correct any inaccurate data
• Oversee & Reconcile all online bank and credit card accounts
• Monitor Discounts
• Update and maintain vendor records and compliance documentation (W9, COI, etc.). Manage monthly bank reconciliation & Monthly Close-out
• Track Lien Releases & Updated Subcontractor Insurance Certificates
• Track Weekly Certified Payroll from Subcontractors
• Monthly Journal Entries to correct Equipment, Burden, Loans, OH, Labor, Tools, Supervision, Etc.

The following experiences are helpful but not required

• Accounting Software (Viewpoint)
• 5 years’ experience in current AP Role
• General Construction knowledge.

About FLC Contracting, LLC.

FLC Contracting, LLC. is a dynamic commercial and industrial contracting company in providing turnkey project management for construction services, remodels, and design build for commercial properties. Our experience includes financial institutions, restaurants, office renovations, and ground-up projects. We have extensive experience in the commercial construction industry and we have worked with many of Florida’s largest developers and property management companies.

Benefits

Competitive base pay
Paid time off
Health, Dental, Vision, Life, & Aflac Insurance
Paid Holidays

401K

Apply here: 

Must have a good driving record and pass a background check/ drug screen.  

FLC Contracting, LLC is a drug free and Equal Opportunity Employer