Administrative Assistant - Breast and Cervical Cancer Control Program

Administrative Assistant - Breast and Cervical Cancer Control Program

"Follow your calling, Find your career"

Salary Range: $20.00/hour- $24.71/hour

This is a non-exempt (hourly) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirements for the job. This is an on-site role 5 days a week. There is occasional evening and weekend events that would require attendance.

About Us

At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture, and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County Public Health become even better, too. Join us and build an exceptional experience for yourself, and a healthier world for all. As a member of the Mecklenburg County Public Health team, you will become a subject matter expert in the public health field. The CDC foundation explains that "Public health is the science of protecting and improving the health of people and their communities. This work is achieved by promoting health lifestyles, researching disease and injury prevention, detecting, preventing, and responding to infectious disease". Come be a part of Mecklenburg County's Public Health department's vision to "assure the health and safety of our diverse and changing community today and for future generations."

Position Summary

The Mecklenburg County Health Department Breast and Cervical Cancer Control Program (BCCCP) provides free or low-cost breast and cervical cancer screenings and follow-up care for eligible women in Mecklenburg County. The Administrative Support Assistant will support the BCCCP team Monday-Friday 8am-5pm. There is occasional evening and weekend events that would require attendance.

Essential Functions

Coordinate communication with healthcare providers, community partners, and program participants.
Support outreach efforts, including the distribution of educational materials and participation in community events.
Maintain accurate records and databases related to program participants, screenings, and follow-up care
Provide administrative support to internal departmental staff
Respond to inquiries and resolve administrative issues that may arise
Prepare written correspondence such as memos, forms and emails
Create, maintain, organize and enter information into databases and use various computer applications
Operate office equipment, fax machines, copiers, or phone systems and arrange for needed repairs
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material
Operate mail systems and coordinate the flow of information, internally or externally
Schedule, confirm and maintain meetings, events, and schedules
Compose, type, and distribute information such as meeting notes, agendas, and general information
Some positions may be required to support enrollment and eligibility activities performed in the NC FAST system

Minimum Qualifications Experience:

Minimum of two years of administrative experience

Education:

High School Diploma or equivalent. Combination of relevant education and relevant experience accepted?: Yes

Licenses and Certifications:

May require a North Carolina or South Carolina Driver's License
May require County Driving Privileges
May require an Annual Motor Vehicle Record (MVR) check

Preferred Qualifications:

Bilingual (Spanish and English) proficiency oral
Bachelor's degree preferred
Proven experience as an administrative assistant in a similar role, preferably within a healthcare or nonprofit setting.
Ability to work independently and as part of a team, demonstrating a positive attitude and a commitment to the program's mission.

Knowledge, Skills and Abilities Knowledge of:

Administrative and clerical procedures and systems using various computer applications, managing files and records
Principles and processes for providing customer and employee services
Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar

Skills:

Customer service
Coordination and organization
Judgment and decision making
Time management

Abilities:

Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures
Building Customer Loyalty: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty
Building Trust: Interacting with others effectively to build confidence in one's intentions and those of the organization
Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive
Managing Work: Effectively managing work time and resources to ensure that duties are completed efficiently
Stress tolerance: Maintaining stable performance under pressure or opposition; handling stress in a professional manner acceptable to others and to the organization

Computer Skills:

Data entry
Intermediate use in various computer applications.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management.

Work Environment:

Works in an office setting with moderate noise

Reasonable Accommodations Statement:

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Disclaimer Statement:

This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.

Mecklenburg County