Accounting Associate II

Accounting Associate II

2025 Icon color

locations

APD Headquarters

time type

Full time

job requisition id

JR104536

About This Position

Job Description

Accounting Associate II

Purpose

Provide accounting and financial support to city management by processing, researching and analyzing accounting data and transactions; prepare basic financial reports and financial statements.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions.
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Performs non-routine duties associated with the reconciliation, balancing or processing of vouchers, ledgers, journals, reports and statements.
• Researches and resolves complex and difficult billing, invoicing, financial inquiries, accounting and budget information.
• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
• Processes travel documentation and monitors credit card activity and ensures that transactions and supplemental documentation is in compliance with policies, procedures and internal controls.
• Prepares standard and non-standard financial reports, financial analysis, data analysis and graphical data.
• Prepares financial statements and/or special financial reports including balance sheets, income statements, and other reports.
• Research and reconciles accounting transactions, fixes discrepancies.
• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
• Prepares audit work papers for annual or special audit by accumulating data accurately for assigned area(s) in a timely and accurate manner.
• Assists in the development of guidelines, procedures and templates for financial review and reporting.
• Maintains accounting controls and financial security by following policies and procedures and internal controls.

Responsibilities - Supervisor and/or Leadership Exercised

None

Knowledge, Skills, and Abilities

• Knowledge of Generally Accepted Accounting Principles (GAAP)
• Knowledge of financial reporting concepts and preferred business practices.
• Skill in analyzing and interpreting financial records.
• Skill in processing large volumes of numerical data
• Skill in identifying problems and recommending solutions
• Skill in effective verbal and written communication.
• Skill in operating a personal computer and related equipment.
• Skill in performing basic mathematical calculations.
• Skill in classifying fiscal data and compiling reports.
• Skill in developing complex spreadsheets.
• Ability to plan and organize tasks to complete projects.
• Ability to handle multiple tasks and prioritize duties
• Ability to resolve problems or situations requiring the exercise of good judgment.
• Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications

Graduation with a Bachelor's degree from an accredited four year college or university with major course work in a field related to Finance, Accounting, or Economics.

Up to four (4) years of related experience may be substituted for education.

Licenses and Certifications Required

None

Preferred Qualifications

• Two or more years accounting experience with an emphasis on handling and processing high volumes of accounts payable documents and/or travel.
• Intermediate proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
• Ability to travel to different work locations.

Notes to Candidate

This non-exempt position is a member of the Accounts Payable unit of the Austin Police Department Finance Division, and is primarily responsible for all travel processing and petty cash activity within the department. This involves efficiently coordinating and paying training registrations, booking cost-effective flights, coordinating and processing travel advance payments, coordinating and processing travel expense claim documents. The position must also effectively communicate with internal and external customers in timely and professional manner. The position handles a petty cash fund with frequent transactions, processes accounts payable documents, and other job duties/assignments as needed.

Work Location

APD HQ: 1501 S MoPac Expy

Austin, TX 78746

Schedule

Monday – Friday, 8:00 a.m. – 5:00 p.m.

Payrate

$24.40hr- $28.42hr

*Top candidates will be required to complete an assessment during the interview process.