House Manager and Family Assistant (with Meal Prep & Childcare Support)

House Manager and Family Assistant (with Meal Prep & Childcare Support)Location: Cape Elizabeth, ME 04107Employment Type: Part-Time, 20-25 hours per week | 20 hours guaranteedSchedule: Monday through Friday, approximately 12:00-5:00 PM with weekly evening date night coverage and occasional weekend coverageCompensation: $30-$35/hourStart Date: ASAPRequirementsMaintain a smoke-free environmentMust be authorized to work in the United StatesReliable personal vehicle required; mileage reimbursed provided for work-related errands when personal vehicle is being usedCandidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and flu vaccines), subject to applicable legal accommodationsCPR and First Aid certification preferred; or willingness to obtainAbout Our FamilyWe're a busy, active family of four. Our two school-age boys bring energy, curiosity, and fun to our home, and caring for the property is an important part of our day-to-day life. Both parents work together leading a mission-driven organization, dividing our time between a nearby office and working from home.We're seeking a Household Manager because we believe a well-run home creates the foundation for a thriving family. As our professional and personal responsibilities continue to grow, we're looking for someone who can take ownership of the day-to-day household operations, helping everything run efficiently behind the scenes. This role is an investment in our family's quality of life—creating more time for us to be present with our children, enjoy our home, and focus on what matters most, knowing the details of household management are being handled with care, warmth and professionalism.Who You Are / What We're Looking ForThis role is about much more than checking tasks off a list. You'll take ownership of the day-to-day operations of our home—keeping household projects moving, managing schedules and appointments, maintaining organization, coordinating errands, meal prep, and handling the countless details that keep family life running smoothly. You'll have the autonomy to build systems, improve processes, and create a home environment that feels calm, organized, and well cared for.We're looking for someone who notices what needs to be done before they're asked, enjoys solving problems, and takes pride in creating order behind the scenes. In return, you'll work with a family that values kindness, trust, open communication, and the expertise you bring. We see this as a true partnership and are excited to welcome someone who will become an integral part of our home, giving us the freedom to spend less time managing logistics and more time enjoying time together as a family.Key ResponsibilitiesFamily Support & ChildcareProvide back up support for school pickups, drop offs, and childcareDate night and evening coverage approximately once per weekPerform daily backpack reset including unpacking, lunch box washing, and packing and preparing for the following morningHandle kid-related errandsHousehold Organization & MaintenanceCreate and maintain household organization systemsPerform daily resets and light tidying, including dishes, surfaces, high-traffic areas, and weekly fridge cleanout; assist with compost, trash, and recyclingConduct seasonal swaps for clothing, bedding, and decorSupport preparation required for events, holiday, and guest prepSupport packing and unpacking for family travelCare for indoor plantsPerform basic household maintenance tasks, including changing light bulbs, replacing batteries, and testing/replacing smoke detector batteries as neededComplete ongoing organizational projects throughout the home, including assembling furniture, installing organizational systems, and building simple storage solutions as needed.Inventory & ErrandsRestock pantry, fridge, and household suppliesManage and fulfill inventory of household cleaning supplies at local shopHandle returns, dry cleaning drop-offs, gift shopping, and general errandsHandle mail and packages including breaking down and disposing of boxesMeal SupportPlan and prep healthy snacks and dinners daily with full execution of dinner once weeklyDevelop, manage, and execute weekly grocery planning and shoppingHandle kitchen clean-up and ongoing kitchen maintenanceVendor & Property OversightOversee home during family travel, ensuring the property remains secure, well-maintained, and fully operationalOversee cleaners, contractors, and landscapers as neededResearch and coordinate repairs, maintenance, and vendor quotesMaintain outdoor spaces and assist with seasonal property upkeepDeep Cleaning & Special ProjectsPerform occasional deep cleans including fridge, oven, baseboardsRefresh garage, mudroom, and entryway on an ongoing basisClean and maintain mini splits and air purifiers, including replacing filters on a monthly basisLaundry & LinensWash, fold, and organize all family laundry and linensRotate linensProvide thoughtful garment care by following fabric-specific laundering instructions, including air drying delicate items as neededMaintain a tidy and well-stocked laundry areaVehicle UpkeepSchedule and coordinate routine maintenance appointments for family vehicles, including oil changes and other service needs.Clean out and organize the family vehicle as neededTrack registration and insuranceAdministrative & Personal Assistant SupportProvide occasional travel planning and logistics supportPartner with the family to be aware of family's household calendar, coordinating school schedules, appointments, activities, and family commitments to keep everyone organized and informedTrack expenses, maintain receipts for expenses incurred as House ManagerCoordinate and manage household appointments and events as neededHow to ApplyPlease submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with contact information. Please note: this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.