Wellness Assistant and Coordinator

Job Description

Job Description

Wellness Assistant & Coordinator

Inspired Change Wellness | Primarily Remote | Overland Park & Lawrence, Kansas

$24–$30 per hour | Full-Time | 40 Hours/Week

Inspired Change Wellness is a growing functional and integrative health practice founded by Eileen Frausto, WHNP-BC. We are looking for an exceptional Wellness Assistant & Coordinator who wants more than a job.

We are looking for someone who wants to build a career, grow with a company, and become an essential part of a growing wellness practice.

If you are highly organized, meticulous, technologically capable, proactive, and genuinely interested in health and wellness, we want to meet you.

ABOUT THE ROLE

This is a full-time, primarily remote position combining administrative coordination, client support, practice operations, technology, social media, and event coordination.

You will work closely with the founder and become an important part of the day-to-day operation and growth of Inspired Change Wellness.

Experience: 2+ years of experience in administrative support, healthcare, wellness, client coordination, practice management, or a related field preferred.

The right person will eventually become someone we can trust to say:

“I don't have to worry about it. I know it's handled.”

Employment Details

• Full-Time
• 40 hours per week
• Primarily remote
• $24–$30/hour , based on experience and demonstrated skill
• Participation in one event each week
• Events may be virtual webinars or in-person events in Overland Park or Lawrence, Kansas
• Some events take place in the evening, so evening availability is required

WHAT YOU'LL DO

Administrative & Practice Coordination

• Manage calendars, scheduling, confirmations, and follow-up
• Coordinate client onboarding and administrative processes
• Maintain accurate client records and documentation within the EHR
• Manage emails, messages, forms, and client communications
• Manage client information and communication within GoHighLevel
• Organize documents, files, calendars, spreadsheets, and resources
• Track tasks, projects, deadlines, and follow-up
• Help maintain systems, workflows, and automations
• Coordinate labs, orders, resources, and other administrative details as directed
• Create and maintain checklists, systems, and processes
• Identify opportunities to improve efficiency and organization
• Anticipate needs and take action without always being asked

Events & Community Engagement

Events are an important part of how we connect with our community and introduce potential clients to Inspired Change Wellness.

You will help with:

• Event planning, coordination, production, setup, and breakdown
• Event logistics, materials, technology, signage, and supplies
• Welcoming guests and creating a warm, professional experience
• Engaging in meaningful conversations with potential clients
• Learning about prospective clients' needs and health goals
• Answering general questions about Inspired Change Wellness and our services
• Representing the practice with confidence, warmth, and professionalism
• Identifying potential clients who may benefit from our services
• Collecting contact information and ensuring appropriate follow-up
• Supporting presentations, webinars, workshops, and community events
• Post-event follow-up and organization

You don't need to be a salesperson.

You do need to be personable, confident, professional, and genuinely interested in helping people.

Social Media & Digital Presence

You will also help maintain and grow our online presence.

Responsibilities may include:

• Creating and publishing Facebook and Instagram posts and stories
• Scheduling social media content
• Responding to comments and direct messages
• Encouraging meaningful engagement with our community
• Managing content through Meta Business Suite
• Monitoring basic social media analytics and engagement
• Creating simple, polished graphics using Canva or similar tools
• Repurposing educational content, blogs, videos, and resources for social media
• Maintaining a consistent, professional, warm, and educational brand presence
• Bringing forward creative ideas for content and engagement

You do not need to be a professional social media manager, but you should be comfortable creating, organizing, scheduling, and managing social media content.

TECHNOLOGY & SYSTEMS

You should be highly comfortable with technology and able to learn new platforms quickly.

Experience with the following is strongly preferred:

• Google Workspace — Gmail, Calendar, Drive, Docs, Sheets
• GoHighLevel (GHL) — CRM, workflows, communication, scheduling, and client management
• Slack — team communication and coordination
• EHR systems — electronic health records, documentation, and confidential client information
• Facebook & Instagram
• Meta Business Suite
• Canva or similar design platforms

You don't need to know every system on day one.

You do need to be technologically capable, adaptable, and confident learning new systems.

THE NON-NEGOTIABLES

Exceptional Attention to Detail

You notice what others miss.

You catch typos, inconsistencies, missing information, and small details before they become problems. You naturally double-check your work and take pride in getting things right the first time.

Outstanding Organizational Skills

You bring structure, order, and clarity to everything you do.

You can manage multiple priorities, track details, meet deadlines, and follow through without needing to be reminded.

Ownership Mentality

You don't think:

“That's not my job.”

You think:

“What needs to happen, and what can I do to help make it happen?”

You take responsibility and follow things through to completion.

Initiative

You see what needs to be done and take action.

You don't need a step-by-step list for every task. You anticipate needs, solve problems, and look for ways to improve the practice.

Professionalism

Every email, phone call, message, and client interaction represents Inspired Change Wellness.

You communicate with warmth, confidence, discretion, and professionalism.

Integrity

You are someone who can be trusted completely.

You understand the importance of confidentiality, honesty, accountability, consistency, and follow-through.

Commitment to Excellence

You don't settle for “good enough.”

You care about the quality of your work and continually look for ways to make things better.

Growth Mindset

You are eager to learn, open to feedback, and willing to stretch beyond what you already know.

You want to become better at what you do—and you want your role to grow as you grow.

Genuine Interest in Health & Wellness

You don't have to be a healthcare professional.

But you do need to genuinely care about health and wellness.

You should be curious about functional and integrative health and interested in learning about women's health, hormones, nutrition, lifestyle, stress, sleep, gut health, and overall wellness.

WHAT SUCCESS LOOKS LIKE

Success in this position means becoming someone who can:

• Catch the details
• Keep things organized
• Follow through
• Communicate clearly
• Protect confidentiality
• Navigate technology efficiently
• Solve problems
• Improve systems
• Take initiative
• Represent the practice professionally
• Create an exceptional client experience

Ultimately, we want someone who makes the practice better, more organized, and more efficient simply because they are part of it.

HEALTH & WELLNESS MATTERS HERE

Our clients are not numbers.

They are real people who often come to us after years of feeling frustrated, unheard, or like something is simply “wrong” with them.

The person in this role plays an important part in creating an experience where clients feel seen, supported, respected, and cared for.

Your work behind the scenes directly impacts the experience our clients have with Inspired Change Wellness.

COMPENSATION & BENEFITS

$24–$30 per hour based on experience and demonstrated skill.

The starting rate will reflect your experience, technical proficiency, ability to work independently, and demonstrated ability to take ownership.

Benefits include:

• 401(k)
• Paid Time Off (PTO)
• Paid Holidays
• Professional Development Assistance
• Employee Discount
• Wellness Program

As Inspired Change Wellness grows, there will be opportunities for increased responsibility, professional development, compensation growth, and advancement.

This is a career opportunity—not simply a job.

WHY INSPIRED CHANGE WELLNESS?

We believe healthcare should be personal.

Our approach goes beyond simply treating symptoms. We look at the whole person and work to understand the factors contributing to how someone feels.

Our practice incorporates functional and integrative approaches to hormone health, weight management, thyroid health, gut health, stress, sleep, lifestyle, and overall wellness.

We are building something different—and the right person will have the opportunity to grow with us.

THE BOTTOM LINE

We don't need someone to simply fill a position.

We are looking for someone who can become a trusted right hand in the operation and growth of Inspired Change Wellness.

Someone who is:

Smart.
Organized.
Meticulous.
Kind.
Proactive.
Curious.
Dependable.
Health-minded.
Technologically capable.
Driven to become excellent at what they do.

If these qualities describe how you naturally operate—not simply qualities you aspire to have—you may be exactly the person we're looking for.

TO APPLY

Please submit your resume through ZipRecruiter and answer the application questions below. We are especially interested in learning about your initiative, organizational skills, and ability to take ownership.

1. Why are you interested in Inspired Change Wellness and this position?

2. Tell us about a time when you noticed a problem, took ownership, and improved something without being asked.

3. Tell us about a system, process, or organizational method you created or improved that made your work or your team's work more efficient.

4. This position is primarily remote but requires participation in one event each week. Events may be virtual or in person in Overland Park or Lawrence, and some are in the evening. Are you able to meet this requirement?

5. Please briefly describe your experience with Google Workspace, GoHighLevel, EHR systems, Slack, Facebook/Instagram, and Meta Business Suite.

Inspired Change Wellness

Functional & Integrative Health
Overland Park, Kansas
InspiredChangeWellness.com