Administrative Coordinator 3

Administrative Coordinator 3

As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development. Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners.

Are you a master of organization with a passion for higher education? We are looking for a proactive Administrative Coordinator 3 to serve as the operational backbone for the School of Human Inquiry. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward.

As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery.

Join a community that values your growth as much as our students'. Beyond a salary, you'll enjoy outstanding perks and benefits, generous tuition waivers, and the vibrant, intellectual energy that only a university setting can provide.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

As an Administrative Coordinator 3, you will:

• Serve as a clerical assistant to the academic director, to include keeping appointment schedules, answering phones, and emails. Must be able to prepare administrative correspondences such as memos, letters, forms, and documents.
• Provide clerical assistance to faculty, instructors, and staff within the School of Human Inquiry, including processing travel claims and reimbursements.
• Manage the administrative offices of the School of Human Inquiry, which includes maintaining the office copier and ensuring that office supplies remain stocked and available.
• Maintain records of the School of Human Inquiry as required by University Policy.
• Prepare, complete, and process paperwork to include purchase requisitions, supply requests, and budget reports as needed.
• Complete degree audits for undergraduate students, submitting necessary paperwork to the dean's office.
• Maintain oversight of property control and purchasing records; assisting administration in ensuring the department is in possession of and operating according to the current policies and procedures of the University.
• Manage and monitor student workers and graduate assistants when assigned.
• Arrange travel and lodging for visitors (guest lecturers, job candidates, etc.), to include preparing and processing all paperwork related to their stay.
• Assist in logistical arrangements and communications during campus crisis situations.
• Communicate via phone, email, fax, and in-person meetings with personnel and administrators from other departments on campus. Use a clear writing style free from grammatical, spelling, and typographical errors.
• Communicate with students and their families via phone and/or email, responding to questions and concerns, and finding resources within the School, College, or wider University to meet their needs.
• Perform related duties as assigned.

Position-Specific Details:

Appointment Type: This position will be filled as a Probationary Appointment.

Location: Louisiana Tech University, Robinson Hall Work Schedule: The typical work schedule for this position is Monday-Friday, 8am to 5pm.

Hourly Rate: $13.77

Benefits: Louisiana Tech offers outstanding perks and benefits to eligible employees that include a variety of health insurance plans and retirement options, paid time off for vacation and sick leave, paid holidays, substantially reduced-rate tuition for employees and their dependents, discounted memberships at the university's sports and wellness center, professional development training, and promotional opportunities. In addition, market adjustment salary increases are awarded annually (pending funding availability) for eligible classified employees.

No Civil Service test score is required in order to be considered for this vacancy.