Rebate Coordinator

Rebate Coordinator

Req ID: 47567

Date: Jun 10, 2026

Location:

Hagerstown, MD, US, 21740

Company: Sonepar

Brand: Capital Electric

There’s a Place for You at Capital

A career at Capital Electric is more than a job. You’re investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. Capital Electric offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building – you can find it here. We operate in Maryland, Virginia, Pennsylvania, West Virginia, North Carolina, South Carolina and Georgia, and are part of the Sonepar group, the world’s #1 electrical distributor with over 45,000 associates around the globe.

Being “Powered by Difference” means we respect and value diverse perspectives. Within Capital Electric, we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.

The Rebate Coordinator supports the Capital Electric Pricing Department to ensure timely and accurate implementation of Capital Electric’s pricing strategy, particularly through proper maintenance and execution of the customer sales rebate process, with related branch and system support.

Responsibilities:

• Runs and submits monthly rebate reports to vendors via EDI and Excel.

• Tracks rebates and follows up on any that are pending prior to month end.

• Works with vendors each month to receive and process rebate credits.

• Works with accounting to properly enter and apply the credits.

• Forwards details on any rebate credits that have been pending for 90 days.

• Reconciles credits and researches rebate discrepancies.

• Maintains electronic archive system of rebate documentation.

• Assists the contract coordinator with loading and maintaining customer contracts in the Eclipse system.

• Runs and distributes monthly contract expiration reports.

• Serves as a first-level resource for answering rebate and contract questions and troubleshooting problems in the Eclipse system.

• Monitors the pricing department e-mail group and responds to rebate-related requests.

• Answers and manages incoming phone calls, including checking and responding to voice messages.

• Monitors and responds to electronic messaging (Outlook & operating system) in an appropriate and timely manner.

• Uses appropriate forms of written communication both internally & externally.

• Maintains a working knowledge of required software applications and utilizes software for appropriate means of communication.

• Quickly finds common ground and solves problems for the good of all.

• Easily gains trust and support of others.

• Encourages collaboration and is viewed as a team player.

• Cross-trains with other pricing department associates

• Maintains a positive working relationship with branch and corporate staff

Qualifications:

• Minimum of two (2) years of experience in general office work.

• Proven proficiency in general personal computer applications, including Microsoft Office software, with advanced skills in Excel and Word.

• Ability to navigate and utilize the Internet in performing job functions.

• Proven proficiency in data entry.

• Commitment to and demonstration of high ethical standards governing professional behavior and interactions.

• Strong customer service orientation with internal and external customers and vendors.

• Demonstrated ability to communicate clearly in written and verbal formats.

• Ability to develop strong interpersonal working relationships and work both independently and in a team environment.

• Demonstrated time management and organizational skills, including an ability to plan and manage multiple priorities simultaneously.

• Proven attentiveness to detail coupled with problem analysis and resolution skills.

• Ability to maintain flexible working hours to meet department needs.

• Ability to travel to the corporate office as needed.

Salary: $19 - $23 / hour

What We Offer You

We offer great family-friendly benefits to full-time associates:

• Healthcare plans

• Dental & vision

• Paid time off

• Paid parental leave

• 401(k) retirement savings with company match

• Professional and personal development programs

• Opportunity to become a shareholder

• Employer-paid short- and long-term disability

• Employer-paid life insurance for spouse and dependents

• Robust wellness program

• Gym reimbursement

• Employee Assistance Program (EAP)

We’re proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.

Learn More About Us

Get to know us on YouTube, LinkedIn, Facebook and Instagram and learn how we’re “Powering Progress for Future Generations.” LinkedIn:

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Capital Electric is part of the Sonepar family of brands:

Sonepar is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, or any other categories protected by federal, state or local law.

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call View phone number on click.appcast.io or View email address on click.appcast.io.

EEO is the Law

Applicants and employees are protected under Federal law from discrimination. To learn more,Click here.

Pay Transparency Non-Discrimination Provision

Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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